Executive Secretary📣 Job Ad

About the Executive Secretary Role

United Group is seeking a dedicated and experienced Executive Secretary to join our team in Yanbu Al Sinaiyah, Al Madinah, Saudi Arabia. This full-time role is essential for providing comprehensive administrative and coordination support to senior management, ensuring the efficient operation of the executive office. The successful candidate will be responsible for managing critical administrative functions, maintaining confidentiality, and facilitating smooth communication with various stakeholders.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and daily priorities.
• Prepare meeting agendas, presentations, reports, and other executive documents.
• Coordinate comprehensive travel arrangements, including accommodation, visas, and detailed itineraries.
• Handle all correspondence, calls, and communications with professionalism and strict confidentiality.
• Maintain organized records, confidential documents, and efficient filing systems.
• Serve as the primary point of contact between the executive and internal or external stakeholders.
• Follow up on action items, deadlines, and executive instructions with relevant departments to ensure timely completion.
• Coordinate various meetings, leadership sessions, and executive events.
• Support the tracking of projects, reports, and key initiatives.
• Prepare accurate records and basic reports or trackers as required by the executive office.

Required Experience and Qualifications

Candidates for this position should possess a strong background in administrative support roles. A minimum of 3-5 years of relevant experience is required, demonstrating a proven ability to manage complex administrative tasks and support senior leadership effectively. The role demands excellent organizational skills, attention to detail, and a proactive approach to problem-solving.

Technical Proficiency

Proficiency in using various digital systems for administrative tasks and record management is essential. The Executive Secretary will be required to utilize SAP systems for relevant administrative, purchasing, expense, or reporting activities, alongside other standard office software.

Work Environment and Location

This full-time position is based in Yanbu Al Sinaiyah, Al Madinah, Saudi Arabia. The role involves working closely with senior management and coordinating with a diverse range of internal departments and external partners, requiring strong interpersonal and communication skills in a dynamic professional setting.

Application Process

Interested candidates who meet the specified requirements are encouraged to submit their application for this Executive Secretary position at United Group.