منسق الاتصالات الإدارية والوثائق والمحفوظات📣 Job Ad

About the Role

AlBalad AlAmeen for Development and Urban Regeneration is seeking a professional to manage administrative communications, documentation, and archives. This full-time position is based in Jeddah and Makkah. The role requires 5-10 years of experience and involves supporting the Executive Office's operations and ensuring efficient information management.

Company Context

Established in 2009 by Royal Decree, AlBalad AlAmeen for Development and Urban Regeneration serves as the investment arm of the Municipality of Makkah. The company is dedicated to the development and regeneration of urban areas within the Holy City, managing over 60 million square meters of undeveloped land. Its mission is to foster sustainable growth, implement modern infrastructure, and enhance urban services while respecting Makkah's cultural and spiritual significance. The organization collaborates with public and private entities to execute impactful development projects.

Key Responsibilities

• Execute daily administrative tasks for the Executive Office, including organizing physical and digital documents.
• Prepare and maintain administrative reports according to specified procedures.
• Monitor and follow up on appointments, meetings, and official visits.
• Track the implementation of directives issued by the Executive Office and ensure timely task completion across departments.
• Prepare meeting agendas, conference materials, and related invitations.
• Monitor the execution of decisions made during conferences and meetings.
• Coordinate with internal and external stakeholders, responding to inquiries and addressing concerns professionally.
• Archive decisions and follow-up actions, ensuring the implementation of work procedures.
• Support government and organizational requirements within the Executive Office.
• Propose improvements to administrative processes and contribute to enhancing the efficiency of the work cycle and the Executive Office's performance.

Qualifications and Experience

The ideal candidate will possess 5 to 10 years of relevant experience in administrative coordination, documentation management, and archival processes. A strong understanding of executive office support functions is required. The role demands meticulous attention to detail, organizational skills, and the ability to manage multiple tasks effectively.

Work Environment and Location

This is a full-time position. The role is based within the operational areas of AlBalad AlAmeen for Development and Urban Regeneration, with work locations in both Jeddah and Makkah. The company offers a professional environment focused on contributing to significant urban transformation initiatives.