Executive Assistant

About the Role

By Practice is seeking an Executive Assistant to support the Managing Director. This full-time position is based in Makkah, with operations in Jeddah and Makkah. The role is designed for a proactive individual who can serve as an executive support partner, translating instructions into actionable tasks and ensuring their completion.

Role Overview

This is not a traditional secretarial position. The Executive Assistant will be responsible for providing comprehensive support to the Managing Director, focusing on task ownership, coordination, and timely follow-up. The ideal candidate will be highly organized, detail-oriented, and capable of independent task management, escalating only matters requiring direct involvement or decision from the Managing Director.

Key Responsibilities

• Manage the Managing Director’s calendar, meetings, and priorities.
• Monitor emails, assignments, and commitments, ensuring timely follow-up.
• Create and track tasks within the ERP system through to completion.
• Coordinate meetings, prepare agendas and minutes, and follow up on action items.
• Coordinate with team members, clients, and external stakeholders.
• Follow up on documents, approvals, deadlines, and outstanding matters.
• Identify potential delays or risks early and escalate matters requiring the Managing Director’s decision.
• Maintain accurate documentation and strict confidentiality.

Desired Outcomes

• All tasks and commitments are completed on schedule.
• Overdue tasks are promptly identified and escalated.
• Meetings and decisions are effectively followed through.
• The Managing Director receives pertinent information in a timely manner.
• Routine follow-ups are managed independently, reducing the need for the Managing Director to seek updates.

Qualifications and Requirements

• 0-1 years of relevant experience.
• Demonstrated ability to be highly organized and proactive.
• Strong attention to detail.
• Proven capability to take ownership of tasks and ensure their completion.

Application Process

If you meet the qualifications and are interested in this role, we encourage you to apply. Salary details will be discussed during the interview process.