Fleet Coordinator📣 Job Ad

About the Fleet Coordinator Role

Panda Retail Company – Savola Group is seeking a Fleet Coordinator to join their team in Makkah. This full-time position requires 2-5 years of relevant experience and involves managing and optimizing fleet operations to ensure efficient delivery schedules and cost-effectiveness.

Key Responsibilities and Tasks

• Ensure adherence to delivery schedules and routing through system assignments to meet fleet KPIs and optimize route planning.
• Record all deliveries, including backloads, in the system for accurate data tracking.
• Optimize in-transit trucks for backloads from suppliers to minimize waiting times.
• Follow the Incentive Policy for all deliveries, considering cost per KM and per region for drivers to achieve cost outcomes.
• Record trip distances in the system and reflect them with the corresponding Incentive Amount.
• Ensure driver availability for deliveries as per the schedule to meet order delivery timelines.
• Obtain floor counts for ready-to-load orders by receiving reports from the Outbound team to ensure optimal truck and fleet utilization.
• Follow up with Drivers and Stores to ensure timely shipment offloading.
• Record Proof of Delivery (POD) in the system upon closing any trip.
• Rotate drivers across regions to ensure equitable distribution of work.

Accountabilities and Operational Duties

• Issue diesel vouchers in accordance with Standard Operating Procedures (SOP) and company policy.
• Open and close all trips through the system to maintain accurate operational records.
• Provide all related operational reports to the line manager on an agreed schedule for visibility.
• Promptly report any fleet management issues to the line manager and ensure a timely response to mitigate business risks.
• Adhere to company safety instructions, maintain company property, and work in a safe environment, committing to and implementing established work mechanisms.

Required Qualifications and Experience

• A minimum of 2 years of experience in a relevant field.
• Good English language skills, both in reading and writing.
• Proficiency in computer skills, particularly with MS Office applications.
• Familiarity with Transportation Management Systems (TMS) and Warehouse Management Systems (WMS) is considered a plus.

Essential Skills for Success

• Strong communication skills.
• Effective time management abilities.
• Proficient follow-up skills.

Work Location and Type

This is a full-time position based in Makkah, with responsibilities potentially covering operations in Rabigh and Makkah. The role is integral to the logistics operations of Panda Retail Company – Savola Group.