Sales Coordinator📣 Job Ad

Join Rotana Hotels as a Sales Coordinator!
We are currently seeking passionate and dynamic sales professionals who pride themselves on delivering extraordinary levels of customer service and providing creative solutions to our guests.

Key Responsibilities:

• Handle all administrative requirements of the sales office.
• Maintain an organized, systematic, and updated filing system to ensure easy accessibility to required data.
• Prepare and type the sales team’s offer letters, and update the sales database system.
• Compose letters, memos, faxes, and other mail on behalf of the Director of Sales and other executives.
• Maintain a prompt and accurate follow-up system for all correspondences.
• Handle incoming calls and guest inquiries in the absence of the sales team.
• Ensure timely submission of sales month-end reports.
• Facilitate outgoing correspondence and offers related to the sales team within a maximum of 24 hours.
• Ensure all equipment is in proper working order.

Skills and Qualifications:
The ideal candidate should have a college diploma and relevant previous work experience. Good computer skills and perfect command of English are essential, while any additional language skills will be an asset.

We are looking for someone who is:

• Courteous and able to work with minimal supervision.
• Self-motivated with a positive attitude.
• A great team player who thrives in a fast-paced environment.
• Capable of dealing with high levels of confidentiality.
• Possessing effective communication, adaptability, and a customer-focused mindset.

Join OUR HABITAS as a Sales Coordinator!
Are you a fresh graduate looking to kickstart your career in the hospitality industry? We invite you to be a part of our experience-led global hospitality group.

About Us:
At OUR HABITAS, we are dedicated to creating deeper human connections in the places we live, work, and travel to. With a mission to change lives positively, we build and activate hotels that inspire community and extraordinary experiences.

Role Overview:
As a Sales Coordinator, you will play a crucial role in supporting our sales team and help drive our mission forward.

Key Responsibilities:

• Assist in coordinating sales activities for the company.
• Support the team in achieving targets and objectives.
• Maintain strong communication with stakeholders and clients.

Qualifications:

• Entry-level position suitable for fresh graduates.
• Relevant majors in hospitality or sales.
• Fluent in English, with excellent communication skills.

Become a part of our team and embark on a journey of creating extraordinary experiences!

Role Purpose:
The Sales Coordinator is responsible for overseeing the daily movement of products from primary to secondary warehouses, ensuring accurate short-term demand planning and efficient SKU-level van loading. This role is essential to maintaining product availability, reducing wastage, and driving operational excellence across both fresh and long-life dairy categories.

Key Responsibilities:

• Dispatch & Order Management: Plan and manage daily dispatch orders from primary to secondary warehouses based on forecast and sales trends. Validate and monitor stock movements to ensure timely replenishment of secondary warehouses. Maintain accurate records of dispatched quantities versus actual sales.
• Short-Term Demand Planning: Analyze daily sales data to forecast short-term requirements for fresh and long-life products. Coordinate with production and supply chain teams to align dispatch plans with demand. Track near-expiry products and implement proactive measures to reduce wastage.
• Van Loading & Quality Control: Ensure vans are loaded accurately by SKU according to the daily route plan. Monitor van stock levels to prevent out-of-stock situations during delivery. Conduct checks to minimize unsold stock and control wastage.
• Reporting & Performance Tracking: Prepare daily reports on sales vs. forecast accuracy, van loading accuracy, van out-of-stock incidents, wastage and unsold stock control, and near-expiry tracking. Share insights with sales and commercial excellence teams for continuous improvement.
• Cross-Functional Collaboration: Work closely with logistics, warehouse, and sales teams to ensure smooth operations. Escalate issues promptly and propose corrective actions.

Qualifications & Skills:

• Bachelor’s degree in business, Supply Chain, or related field.
• 1–3 years of experience in FMCG (preferably Dairy) in dispatch planning or sales coordination or Orders management.
• Strong analytical and reporting skills; proficiency in MS Excel and ERP systems (SAP preferred).
• Excellent organizational and communication skills.
• Ability to work under pressure and manage multiple priorities.