Executive Secretary📣 Job Ad

About Manazel Modern Homes

Manazel Modern Homes is a real estate development and investment company operating in Riyadh, Saudi Arabia. The company focuses on delivering diverse projects, including residential communities, infrastructure developments, and commercial/mixed-use complexes, engaging with various contractors and internal stakeholders.

The Executive Secretary Role

We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to the Chief Executive Officer (CEO). This full-time position is based in Riyadh and is crucial for ensuring the smooth and efficient operation of executive functions within the company.

Key Responsibilities

• Organize and manage the CEO's schedule, including appointments, meetings, and calls.
• Receive and appropriately direct visitors and incoming communications.
• Prepare and coordinate various correspondences, reports, and presentations.
• Organize and archive documents and files, both in physical and electronic formats.
• Coordinate and follow up with different departments to ensure the timely execution of decisions and tasks.
• Prepare meeting minutes and monitor the implementation of decisions.
• Arrange business travel and manage related bookings.
• Manage official correspondence, including emails and letters.
• Maintain the confidentiality of sensitive information and documents.
• Provide general administrative support as needed.

Required Qualifications and Skills

• Saudi national.
• Bachelor's degree in Business Administration or a closely related field.
• A minimum of 3 years of experience in an executive secretarial capacity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills in both Arabic and English, both spoken and written.
• Strong organizational skills and demonstrated ability to manage time and prioritize tasks effectively.

Candidate Attributes

• Ability to perform effectively under pressure and manage multiple tasks concurrently.
• Commitment to maintaining a high level of professionalism and confidentiality.
• Presentable appearance and strong interpersonal skills for interacting with all levels of management.
• Previous experience working with senior management or in executive offices is preferred.

Work Environment

This is a full-time position located in Riyadh, Riyadh, Saudi Arabia.