Executive Secretary

Job Summary

Manazel Modern Homes is seeking an experienced Executive Secretary and Board Secretary to provide high-level administrative and organizational support to senior management. This full-time role, based in Riyadh, Saudi Arabia, involves managing Board of Directors meetings, documenting minutes, and ensuring the smooth execution of strategic decisions to maintain effective governance and administrative operations within the company. The ideal candidate will have 5-10 years of relevant experience.

Role Details

This position reports directly to the Chief Executive Officer within the Senior Management department. The role requires a professional who can handle sensitive information with discretion and ensure compliance with company regulations and local laws.

Key Responsibilities

Board Secretary Duties:

• Organize and coordinate meetings for the Board of Directors and General Assemblies, including sending invitations to members within legal deadlines.
• Prepare agendas in collaboration with the Board Chairman and distribute meeting files and necessary reports to members in advance.
• Accurately draft and document minutes of Board meetings, recording decisions and votes, and overseeing their signing and approval.
• Monitor the implementation of decisions and recommendations issued by the Board with relevant executive departments and prepare follow-up reports.
• Maintain official company records and ensure that meetings and decisions comply with the company's articles of association and local laws.

Executive Secretarial and Support Duties:

• Manage senior management schedules, coordinating internal and external appointments and meetings.
• Receive and categorize emails, and prepare official outgoing and incoming letters and reports with high professionalism.
• Receive guests of senior management and company clients in a manner befitting the corporate identity.
• Develop an advanced electronic and physical archiving system to ensure information confidentiality and quick access.
• Provide administrative and logistical support to the Human Resources department.
• Arrange travel bookings, hotels, and transportation for Board members or executive management.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Law, or a related field.
• Five years of proven experience in executive secretarial roles and Board Secretary duties is a fundamental requirement.
• Full proficiency in both Arabic and English, including speaking, writing, and drafting official letters and minutes.
• Complete mastery of Microsoft Office Suite (especially Word and PowerPoint) and electronic archiving systems.

Required Skills

• Absolute confidentiality and integrity, given access to the company's strategic decisions.
• Excellent communication skills and the ability to interact with leadership figures and Board members.
• High flexibility and the ability to manage multiple tasks simultaneously (multitasking).
• Strong observation skills and high accuracy in drafting legal and administrative sentences and phrases.

Application Process

Qualified candidates are invited to apply for this position. Salary details will be discussed during the interview process.