Administrative Assistant📣 Job Ad

About the Role

2P Perfect Presentation, a prominent entity in Saudi Arabia's ICT sector since 2004, is seeking a dedicated Administrative Assistant to join its team in Riyadh. This role is essential for maintaining the smooth daily operations of the department by providing comprehensive administrative and clerical support. The successful candidate will be responsible for managing documentation, coordinating schedules, facilitating communication, and supporting various office activities with professionalism and efficiency, contributing to 2P's objective of accelerating digital transformation and enhancing client operational efficiency.

This position offers an opportunity for motivated individuals with 0-1 years of experience to develop within an organization focused on innovation and service excellence. You will be part of a team delivering end-to-end technology solutions, leveraging market expertise.

Key Responsibilities

• Provide daily administrative support to the assigned department or team, ensuring operational needs are met.
• Prepare, organize, and maintain all necessary documents, records, and files systematically.
• Schedule meetings, manage calendars, and coordinate appointments to optimize team productivity.
• Prepare meeting minutes, draft reports, compose letters, and handle official correspondence.
• Manage incoming and outgoing phone calls, emails, and internal communications professionally.
• Coordinate with different departments to ensure timely follow-up on pending tasks and requests.
• Support travel arrangements, including hotel bookings and logistical planning, as required.
• Assist in the preparation of presentations, forms, and administrative reports.
• Maintain adequate office supplies and coordinate with vendors for procurement and maintenance.
• Ensure the strict confidentiality of all documents and sensitive information.
• Perform other administrative tasks assigned by the line manager to support departmental objectives.

Qualifications and Requirements

• A Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• 1 to 3 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Excellent communication and coordination skills for effective interaction with various stakeholders.
• Strong organizational and time management abilities to handle multiple tasks efficiently.
• Capacity to manage multiple tasks simultaneously and perform effectively under pressure.
• A professional attitude with keen attention to detail.
• Good English language skills are preferred for effective communication.

Required Skills

• Administrative Support
• Documentation & Filing
• Calendar Management
• Meeting Coordination
• Report Preparation
• Microsoft Office Suite Proficiency
• Communication Skills
• Time Management
• Confidentiality
• Attention to Detail

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role offers an opportunity to contribute to a forward-looking organization within the ICT landscape.