Event Coordinator

• Event Planning & Execution:
  • Assist in the development of event concepts, timelines, and objectives.
  • Coordinate event logistics, including venue selection, catering, transportation, and audiovisual needs.
  • Handle event registrations, invitations, and RSVPs.
  • Ensure proper setup and breakdown of event spaces.
• Vendor Management:
  • Communicate with vendors for equipment rentals, food and beverage service, entertainment, etc.
  • Negotiate contracts with vendors to meet budgetary requirements.
  • Oversee vendor performance during events and ensure timely delivery of services.
• Budget Management:
  • Assist in preparing and maintaining event budgets.
  • Track expenses and provide regular financial reports to the Event Manager.
  • Ensure cost-effective solutions without compromising event quality.
• Client & Stakeholder Engagement:
  • Serve as the point of contact for clients and stakeholders before, during, and after the event.
  • Address client requests and resolve issues efficiently.
  • Work with internal marketing teams to promote events and boost attendance.
• On-Site Event Coordination:
  • Oversee day-of-event operations, ensuring smooth execution.
  • Manage event staff and volunteers, assigning roles and responsibilities.
  • Address any on-site issues or emergencies promptly.
• Post-Event Follow-Up:
  • Collect feedback from attendees and stakeholders.
  • Provide post-event reports, including financial analysis and event success metrics.
  • Coordinate post-event thank-you notes and other communications.

• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to manage budgets and negotiate with vendors.
• Familiarity with event management software and tools.
• Problem-solving skills and ability to work under pressure.

• Attention to Detail: Ensures that every aspect of an event is executed to the highest standard.
• Adaptability: Capable of handling last-minute changes and unforeseen challenges.
• Team Player: Works well in a collaborative environment with colleagues and stakeholders.
• Time Management: Can manage multiple projects at once and meet tight deadlines.

• Work Environment: Office and event sites, with traveling whenever required.
• Hours: May include evenings, weekends, and holidays based on event schedules.

Booth Representatives (Sandstorm | Riyadh)
Dates: 11–13 December | Time: 8 PM – 4 AM | Payment: Daily

We are hiring booth representatives to join our team at the Sandstorm (MDLBEAST) event in Riyadh. The role requires strong communication skills, a professional attitude, and the ability to engage visitors in a dynamic environment.

Responsibilities:
• Welcome and assist visitors
• Provide clear information about the brand/services
• Maintain a professional presence at the booth
• Support booth operations and crowd coordination

Requirements:
• Excellent English communication skills
• Professional appearance and conduct
• Confident, energetic, and proactive personality
• Experience in events or sales is an advantage

Job Opportunity – Female Booth Representative (Misk | Riyadh)
Dates: 5–10 December | Time: 4 PM – 11 PM | Payment: Daily

We’re hiring a professional female representative for our booth at the Misk event in Riyadh. The role requires strong communication, a confident presence, and the ability to engage visitors in a formal environment.

Responsibilities:
• Welcome and assist visitors
• Provide clear information about the company
• Present services professionally
• Collect visitor details & support booth activity

Requirements:
• Female – Fluent in Arabic & English
• Strong communication & sales skills
• Professional appearance & attitude
• Event/exhibition experience is a plus