Event Coordinator📣 Job Ad

Join Us as a Senior Event Coordinator!
We are looking for a dynamic and detail-driven Senior Event Coordinator to join our Venues Events & Programming Team, supporting a cluster of premium venues. This role bridges creative planning, operational delivery, and commercial excellence. You will be responsible for converting leads into successful events, supporting post-event client retention, and providing end-to-end support under the guidance of the Senior Events Programming Manager.

Key Responsibilities:

• Sales & Business Development: Manage event inquiries, maintain venue diaries, convert leads through persuasive sales techniques, conduct site visits, and identify upselling opportunities.
• Client Account Management: Develop long-term client relationships, maintain accounts in the CRM, and ensure consistent service.
• Collaboration & Support: Assist the Senior Events Programming Manager, contribute to venue programming, and prepare reports.
• Administrative & Operational Duties: Maintain CRM data accuracy and assist in creating event materials.

Knowledge & Experience: Minimum of 35 years in event coordination or venue sales, preferably in luxurious settings. Strong understanding of event logistics and proficiency in CRM/event sales platforms is essential.

Job Title: Events and Interactive Experiences Coordinator – Riyadh
Job Type: Part-time (one day of fieldwork per week + coordination and communication remotely for the rest of the week)

Description:
We are looking for a detail-oriented person who loves interacting with people and knows how to turn any meeting into an unforgettable experience. Your task starts before the event: coordination, communication, arranging, and preparing the right atmosphere… and it ends with the smiles of the attendees after the meeting is over.

Responsibilities:

• Organizing weekly field events within Riyadh (one-day field attendance)

• Coordinating communication with guests and participants before and after the event

• Enhancing the attendee experience and following up on their feedback

• Arranging logistical tasks and ensuring the venue is ready

• Contributing innovative ideas for more distinctive experiences

Requirements:

• Passion for organization and visitor experience

• Excellent communication skills

• Ability to manage time and work remotely

• Regular field attendance on the event day

Why join us?
Because you will be part of something vibrant, ever-changing, and a life-affirming experience every week. Your work makes an impact, not just attendance.

Join Roche as an Event & Engagement Coordinator
At Roche, we embrace individuality and the unique qualities that each member brings. Our culture fosters personal expression and open dialogue, allowing you to thrive both personally and professionally. As an Event Coordinator, you will play a vital role in planning and executing strategic events that engage crucial stakeholders such as healthcare professionals, patient groups, and healthcare organizations.

Key Responsibilities:

• Lead the planning and execution of in-person, virtual, and hybrid events.
• Act as the main contact for internal stakeholders to define event needs.
• Manage system inputs ensuring compliance and accuracy.
• Liaise with finance and procurement for vendor coordination.
• Monitor budgets, process payments, and maintain financial transparency.
• Ensure alignment with Roche SOPs and local regulations during events.
• Provide real-time support during events for seamless execution.
• Conduct post-event evaluations for continuous improvement.

Qualifications:

• Bachelor's degree in Business Administration, Event Management or related field.
• At least 3 years' experience in event management within healthcare or pharma.
• Strong project management and organizational skills.
• Fluent in English and Arabic.
• Willingness to travel occasionally for events.

About Roche: With over 100000 employees globally, we are dedicated to advancing science and ensuring access to healthcare for everyone. Join us to innovate and make a difference in healthcare for future generations.