Executive Assistant

About the Role

The Zakat, Tax and Customs Authority is seeking an Executive Assistant to join their team in Riyadh. This full-time role requires 2-5 years of experience and involves providing comprehensive support to the Governor's Office, operating with minimal supervision within established guidelines and procedures.

Role Purpose and Contribution

The Executive Assistant is responsible for undertaking operational activities and preparing specialized reports. This role contributes to the achievement of milestones and operational targets within the assigned functional area, ensuring efficient coordination and communication for the Governor's Office.

Key Responsibilities

• Respond to internal and external calls to the Governor’s Office, record messages, and transfer calls according to established standards.
• Receive, direct, and relay fax messages to relevant stakeholders in a timely manner.
• Review and assess all incoming queries to formulate appropriate responses in both Arabic and English, adhering to the Governor’s directions and instructions and ensuring promptness.
• List the Governor’s programs, appointments, and obligations, then draft a schedule to optimize time allocation.
• Develop brief descriptions of meeting stakeholders’ profiles for the Governor.
• Attend the Governor’s meetings, taking minutes that cover all key decisions discussed, to facilitate communication with relevant entities and ensure proper implementation.
• Adhere to all relevant policies, processes, and standard operating procedures to ensure consistent and controlled work execution.

Experience and Work Type

Candidates should possess 2-5 years of relevant experience. This is a full-time position based in Riyadh, requiring a proactive approach to administrative and executive support tasks.

Working Environment

The Executive Assistant will work within the Zakat, Tax and Customs Authority in Riyadh, contributing to a structured environment where adherence to guidelines and procedures is essential for preparing complex reports and managing operational activities.