Executive Assistant📣 Job Ad

Join Us in Pioneering Breakthroughs in Healthcare
We invite you to apply for the position of Executive Assistant, where you will play a crucial role in supporting our management team and enhancing our operational efficiency.

Your Role:

• Assist in managing communications with employees, suppliers, and clients.
• Prepare presentations for management as required.
• Support management with travel arrangements, hotel bookings, and expense claims.
• Manage secretarial and office tasks efficiently.
• Coordinate meetings and maintain a well-organized calendar for management.
• Prepare materials for board meetings and assist in the preparation of financial reports.
• Maintain the internal filing system for the management office.
• Handle multiple tasks effectively and work under pressure while ensuring confidentiality and professionalism.
• Manage the *** calendar to prioritize commitments and deadlines.
• Undertake special assignments as directed by the ***

Your Expertise and Qualifications:

• Bachelor’s degree in business administration or a related field.
• Saudi national.
• 59 years of experience in a similar role, specifically as an executive assistant.
• Excellent command of English (both written and spoken).
• Strong technical and interpersonal skills with the ability to communicate effectively at the C-level.
• Capable of handling change management and maintaining high standards of professionalism.
• Detail-oriented and proficient in creating a smooth office environment.

About Us:
At Siemens Healthineers, we are a global team dedicated to pushing boundaries in medical technology to improve patient care. Join us in creating innovative healthcare solutions for everyone, everywhere.

Join PepsiCo as an Executive Admin Assistant!
At PepsiCo, we are committed to fostering a diverse workforce and creating a collaborative space where everyone has a voice. As an Executive Admin Assistant, you will play a crucial role in ensuring our organizational effectiveness and efficiency.

Job Overview:
In this role, you will organize and coordinate various functions and manage office administration procedures. Your core responsibilities will include developing communication protocols, applying administrative procedures, and managing data collection. Furthermore, you will arrange business visits, travel bookings, and claims for the management team.

Key Responsibilities:

• Schedule meetings and take minutes, including procurement of food and supplies for meetings.
• Prepare reports for analysis by Function Head on a daily, weekly, and monthly basis.
• Arrange all logistics for business visitors, including meeting room and hotel bookings.
• Manage petty cash, expense reports, and reimbursements.
• Support office management and administration including sorting and distributing mail.
• Maintain attendance and vacation tracking records for the management team.
• Create and manage purchase requests in SAP and My Buy.

Qualifications:
To be successful in this role, you should possess:

• A Bachelor's degree or diploma in Business.
• Proficiency in Microsoft Office.
• Knowledge of SAP systems.
• Excellent written and verbal communication skills.
• Strong organizational and planning abilities.
• Familiarity with accounting and administrative management practices.

We are an equal opportunity employer, and we value diversity at PepsiCo. Join our passionate teams and contribute to our vision of positive change both for our planet and for people! Apply now!

About the Role
Join PwC Middle East as an Executive Assistant, where you will play a crucial role in providing efficient and effective administrative support to ensure smooth operations within the organization. As part of our team, you will assist senior executives by managing schedules, coordinating meetings, and handling important and confidential information.

Key Responsibilities

• Diary Management: Manage executive diaries, book appointments, and ensure timely attendance at meetings with appropriate documentation.
• Call Management: Take messages and pass them on to executives promptly.
• Email Management: Monitor email inboxes during absences and meetings, taking necessary actions based on content.
• Client Relationships: Build and maintain strong working relationships with clients and their assistants.
• Administrative Support: Organize meetings, maintain contact databases, proofread documents, and perform general filing tasks.
• Learning and Growth: Ensure compliance with PwC policies, build internal networks, and assist in organizing company events.

Qualifications
A strong educational background or relevant work experience in administrative support will be advantageous. Essential skills include excellent communication, organizational abilities, and customer service excellence.

Company Overview
At PwC, we empower our teams to transform complexities into competitive advantages. With over 370000 professionals across the globe, we work collaboratively to deliver high-quality services to our clients.