Executive Assistant📣 Job Ad

About the Role
The Group CEO Assistant will play a crucial role in supporting the CEO in various administrative and strategic tasks, ensuring smooth operations and effective communication within the organization.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Prepare reports and presentations for executive meetings.
• Coordinate communication between the CEO and other departments.
• Assist in project management and follow-up on action items.
• Handle confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration or related field.

Required Skills

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite.

Preferred Skills

• Experience in a similar role within a corporate environment.
• Familiarity with project management tools.

About the Job:
The Executive Assistant (on-site) at Trellix provides high-level administrative support to senior executives. This role is critical in ensuring effective organization and coordination of various tasks, including meeting management, travel planning, and communication.

Role Overview:
- Provide comprehensive administrative support to executives by managing calendars, preparing reports, and ensuring confidentiality.
- Act as the primary point of contact for internal and external stakeholders.
- Organize complex travel itineraries and coordinate logistics for meetings and corporate events.

Responsibilities:

• Manage and coordinate complex schedules for executives, emphasizing priority tasks.
• Serve as the first point of contact between executives and stakeholders, handling sensitive information with discretion.
• Organize extensive travel arrangements, ensuring efficiency and cost-effectiveness.
• Plan and execute executive meetings and corporate events, showcasing strong organizational skills.
• Maintain accurate records and assist in ad-hoc projects as needed.

About You:
- Fluent in both English and Arabic, with strong written and verbal communication skills.
- 5-10 years of experience as an Executive Assistant in a technology-focused multinational environment.
- Proven ability to manage multiple priorities with attention to detail.
- Strong project management skills and proficiency in Microsoft Office Suite.

Work Environment:
- Flexibility to accommodate different time zones.
- Primarily in-office work with occasional regional travel.

Company Benefits:
At Trellix, we foster a dynamic and inclusive work environment offering competitive benefits, such as retirement plans, medical coverage, and paid time off. We are committed to workplace equality and uphold a strict policy against discrimination of any form.

Join AtkinsRéalis as an Executive Assistant!
As an Executive Assistant, you will provide high-level administrative and operational support to the VP's office in our Riyadh site office. This dynamic role requires exceptional organizational skills and the capacity to manage multiple priorities in a fast-paced, confidential environment.

Your Responsibilities:

• Manage and coordinate calendar, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Liaise with internal departments, external stakeholders, and senior leadership.
• Track and follow up on key project milestones and deliverables.
• Support in preparing materials for board meetings, project reviews, and executive briefings.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist in coordinating recruitment and onboarding activities for the Development & Construction team.
• Maintain and update project trackers and dashboards as needed.

About You:
You should have a Bachelor's degree in Business Administration, Management, or a related field with a minimum of 10 years of experience in an executive assistant role, preferably in construction or development. Strong proficiency in Microsoft Office Suite is essential, and experience with PowerBI and reporting tools is a plus.

Why Choose AtkinsRéalis?
AtkinsRéalis is dedicated to supporting your career, offering a vibrant culture where you can thrive professionally. Join us to take on meaningful projects that impact the future of our planet.

We Offer:

• Tax-free salary.
• Comprehensive life and medical insurance coverage.
• Generous annual leave and flexible work solutions.