Executive Assistant📣 Job Ad

About the Role
The Group CEO Assistant will play a crucial role in supporting the CEO in various administrative and strategic tasks, ensuring smooth operations and effective communication within the organization.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Prepare reports and presentations for executive meetings.
• Coordinate communication between the CEO and other departments.
• Assist in project management and follow-up on action items.
• Handle confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration or related field.

Required Skills

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite.

Preferred Skills

• Experience in a similar role within a corporate environment.
• Familiarity with project management tools.

Join Maximus KSA as a Senior Executive Assistant!
We are seeking a highly experienced Senior Executive Assistant to provide professional, high-level support to a Senior Manager in Riyadh. This role requires a seasoned individual who can seamlessly manage professional matters, ensuring the smooth operation of the manager’s daily activities.

Key Responsibilities:

• Provide comprehensive executive-level support, including calendar management, correspondence, document preparation, and meeting coordination.
• Handle sensitive and confidential information with discretion and professionalism.
• Coordinate travel arrangements, itineraries, and logistics.
• Anticipate needs and proactively resolve issues to optimize the manager’s time and focus.
• Liaise with internal departments, government entities, and external stakeholders.
• Support in organizing corporate events.

Qualifications & Requirements:

• Minimum of 4+ years of experience as an Executive Assistant or Personal Assistant at a senior level, preferably within government or large organizations.
• Strong bilingual communication skills (Arabic and English, spoken and written).
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
• High level of discretion, integrity, and professionalism.
• Proficiency in Microsoft Office Suite and digital collaboration tools.

If you are a highly organized, resourceful, and discreet professional who thrives in fast-paced environments, we invite you to apply.

Role Overview: The Executive Assistant will serve as a key partner in delivering high-level administrative and organizational support to the President of Lucid ME. This role demands a proactive individual capable of managing a broad spectrum of executive-level responsibilities. A high degree of professionalism, discretion, and prompt responsiveness is essential.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the President and Chief of Staff, including calendar management and scheduling meetings.
• Communication Management: Act as a primary point of contact for internal and external stakeholders.
• Meeting Coordination: Organize and manage meetings, including preparing agendas and taking minutes.
• Travel & Logistics Management: Plan, book, and manage all travel itineraries and logistics for the President.
• Document Management: Prepare and proofread documents, ensuring they are well-organized and accessible.
• Project Management Support: Assist with organizing events and supporting new initiatives.
• Confidentiality & Discretion: Handle sensitive information with care.
• General Administrative Tasks: Provide day-to-day office support and coordinate the President’s daily schedule.
• Special Projects and Strategic Support: Collaborate with Chief of Staff to execute special tasks and projects.

Required Skills and Qualifications:

• Minimum of 5 years of experience as an executive assistant.
• Bachelor’s degree in business administration or related field.
• Excellent written and verbal communication skills in English and Arabic.
• Exceptional organizational and time-management skills.
• Strong knowledge of Microsoft Office Suite and familiarity with project management tools.
• Strong interpersonal skills.
• Ability to adapt to a fast-paced environment.

Working Environment: Fast-paced and dynamic work environment with opportunities to interact with senior leadership.