Executive Assistant📣 Job Ad

Job Vacancy: Executive Assistant
Mohab Food Trading Company (Owner of Shrimp Shack Restaurant Chain)
Location: Head Office, Riyadh, Saudi Arabia

Company Overview:
Mohab Food Trading Company is a leading entity in the Kingdom's Food and Beverage (F&B) sector, proudly owning and operating the well-known Shrimp Shack restaurant chain. We are seeking a highly organized, professional, and resourceful individual to join our team as an Executive Assistant to provide high-level administrative and strategic support to the Senior Management.

Job Purpose:
To provide comprehensive, confidential, and professional administrative and personal support to the Chief Executive Officer (CEO) and/or Senior Management, ensuring the smooth flow of executive operations and the efficient management of the Executive's time and resources.

Key Responsibilities:

• Calendar and Time Management: Effectively manage and organize the Executive’s daily, weekly, and monthly schedule, including prioritizing and coordinating internal and external appointments.
• Liaison Point: Serve as the primary point of contact between the Executive and various departments, staff, clients, and external stakeholders, ensuring timely and accurate information flow.
• Confidentiality: Maintain the highest level of confidentiality regarding all sensitive information and documents related to the company's operations and strategies.

Required Qualifications and Experience:

• Experience: Minimum of 3-5 years of progressive experience as an Executive Assistant (EA), Personal Assistant (PA), or Senior Administrative Assistant, preferably within the F&B, Hospitality, or a large corporate sector.
• Education: Bachelor’s degree in Business Administration or a related field.
• Languages: Complete fluency in both Arabic and English, spoken and written (Advanced level is mandatory).
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and competence in using office technology tools efficiently.

Personal Competencies:

• Organization and Prioritization: Exceptional organizational skills and a proven ability to multitask and manage shifting priorities under pressure.
• Communication and Diplomacy: Strong communication skills, high professionalism, and the ability to interact effectively and diplomatically with all organizational levels.
• Proactivity and Initiative: Ability to anticipate needs, think ahead, and execute tasks with minimal direct supervision.
• Flexibility: Willingness to handle work requirements outside regular business hours when necessary.

Job Overview:
The Executive Assistant will play a crucial role in supporting the strategic initiatives of the leadership team at Emdad By Elm. This position is designed for a proactive individual with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage and optimize the executive's calendar by scheduling appointments and coordinating meetings.
• Prepare and organize documents, reports, and presentations for meetings.
• Coordinate travel arrangements, ensuring adherence to budgetary constraints.
• Communicate effectively with stakeholders on behalf of the executive.
• Assist in developing and implementing administrative processes to enhance operational efficiency.
• Maintain and manage filing systems while ensuring confidentiality.
• Support the planning and execution of corporate events and meetings.
• Monitor and track deadlines for projects and administrative tasks.

Qualifications:

• A minimum of 2 years of experience as an Executive Assistant or similar role.
• Excellent verbal and written communication skills in Arabic and English.
• Strong proficiency in office software applications.
• Ability to operate independently with minimal supervision.
• Proven ability to manage and prioritize multiple tasks effectively.

Join Laverne Group as an Executive Assistant!
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and strategic support to our senior leadership. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills and handling sensitive information with discretion and confidentiality.

Key Responsibilities:

• Executive Support:
  • Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Serve as the primary point of contact between executives, internal teams, and external stakeholders.
  • Prepare and edit correspondence, presentations, reports, and other documents.
  • Uphold strict confidentiality and handle sensitive information with professionalism.
• Operations & Coordination:
  • Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
  • Coordinate and manage special projects and initiatives as assigned.
  • Assist in the preparation of reports, summaries, and data analyses to support executive decision-making.
  • Streamline administrative processes to ensure efficient and effective workflow.
• Travel & Logistics:
  • Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
  • Manage logistics for internal and external meetings, events, and engagements.
• Communication & Relationship Management:
  • Serve as a liaison between executives and employees, clients, vendors, and external partners.
  • Draft, review, and send professional emails and communications on behalf of executives.
  • Build and maintain positive working relationships across the organization.

Required Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• 1–3 years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools (Google Workspace, project management platforms).
• Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
• High level of discretion, integrity, and professionalism.

Preferred Skills:

• Strong problem-solving and critical-thinking skills.
• Experience supporting C-level executives.
• Ability to work independently while managing multiple high-priority tasks.
• Excellent interpersonal and relationship-building abilities.
• Tech-savvy and adaptable to new systems, tools, and technologies.