Executive Assistant📣 Job Ad

Role Overview: The Executive Assistant will serve as a key partner in delivering high-level administrative and organizational support to the President of Lucid ME. This role demands a proactive individual capable of managing a broad spectrum of executive-level responsibilities. A high degree of professionalism, discretion, and prompt responsiveness is essential.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the President and Chief of Staff, including calendar management and scheduling meetings.
• Communication Management: Act as a primary point of contact for internal and external stakeholders.
• Meeting Coordination: Organize and manage meetings, including preparing agendas and taking minutes.
• Travel & Logistics Management: Plan, book, and manage all travel itineraries and logistics for the President.
• Document Management: Prepare and proofread documents, ensuring they are well-organized and accessible.
• Project Management Support: Assist with organizing events and supporting new initiatives.
• Confidentiality & Discretion: Handle sensitive information with care.
• General Administrative Tasks: Provide day-to-day office support and coordinate the President’s daily schedule.
• Special Projects and Strategic Support: Collaborate with Chief of Staff to execute special tasks and projects.

Required Skills and Qualifications:

• Minimum of 5 years of experience as an executive assistant.
• Bachelor’s degree in business administration or related field.
• Excellent written and verbal communication skills in English and Arabic.
• Exceptional organizational and time-management skills.
• Strong knowledge of Microsoft Office Suite and familiarity with project management tools.
• Strong interpersonal skills.
• Ability to adapt to a fast-paced environment.

Working Environment: Fast-paced and dynamic work environment with opportunities to interact with senior leadership.

About the Job:
The Executive Assistant (on-site) at Trellix provides high-level administrative support to senior executives. This role is critical in ensuring effective organization and coordination of various tasks, including meeting management, travel planning, and communication.

Role Overview:
- Provide comprehensive administrative support to executives by managing calendars, preparing reports, and ensuring confidentiality.
- Act as the primary point of contact for internal and external stakeholders.
- Organize complex travel itineraries and coordinate logistics for meetings and corporate events.

Responsibilities:

• Manage and coordinate complex schedules for executives, emphasizing priority tasks.
• Serve as the first point of contact between executives and stakeholders, handling sensitive information with discretion.
• Organize extensive travel arrangements, ensuring efficiency and cost-effectiveness.
• Plan and execute executive meetings and corporate events, showcasing strong organizational skills.
• Maintain accurate records and assist in ad-hoc projects as needed.

About You:
- Fluent in both English and Arabic, with strong written and verbal communication skills.
- 5-10 years of experience as an Executive Assistant in a technology-focused multinational environment.
- Proven ability to manage multiple priorities with attention to detail.
- Strong project management skills and proficiency in Microsoft Office Suite.

Work Environment:
- Flexibility to accommodate different time zones.
- Primarily in-office work with occasional regional travel.

Company Benefits:
At Trellix, we foster a dynamic and inclusive work environment offering competitive benefits, such as retirement plans, medical coverage, and paid time off. We are committed to workplace equality and uphold a strict policy against discrimination of any form.

Join AtkinsRéalis as an Executive Assistant!
As an Executive Assistant, you will provide high-level administrative and operational support to the VP's office in our Riyadh site office. This dynamic role requires exceptional organizational skills and the capacity to manage multiple priorities in a fast-paced, confidential environment.

Your Responsibilities:

• Manage and coordinate calendar, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Liaise with internal departments, external stakeholders, and senior leadership.
• Track and follow up on key project milestones and deliverables.
• Support in preparing materials for board meetings, project reviews, and executive briefings.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist in coordinating recruitment and onboarding activities for the Development & Construction team.
• Maintain and update project trackers and dashboards as needed.

About You:
You should have a Bachelor's degree in Business Administration, Management, or a related field with a minimum of 10 years of experience in an executive assistant role, preferably in construction or development. Strong proficiency in Microsoft Office Suite is essential, and experience with PowerBI and reporting tools is a plus.

Why Choose AtkinsRéalis?
AtkinsRéalis is dedicated to supporting your career, offering a vibrant culture where you can thrive professionally. Join us to take on meaningful projects that impact the future of our planet.

We Offer:

• Tax-free salary.
• Comprehensive life and medical insurance coverage.
• Generous annual leave and flexible work solutions.