Executive Assistant📣 Job Ad

About the Role
The Group CEO Assistant will play a crucial role in supporting the CEO in various administrative and strategic tasks, ensuring smooth operations and effective communication within the organization.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Prepare reports and presentations for executive meetings.
• Coordinate communication between the CEO and other departments.
• Assist in project management and follow-up on action items.
• Handle confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration or related field.

Required Skills

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite.

Preferred Skills

• Experience in a similar role within a corporate environment.
• Familiarity with project management tools.

Role Overview: The Executive Assistant will serve as a key partner in delivering high-level administrative and organizational support to the President of Lucid ME. This role demands a proactive individual capable of managing a broad spectrum of executive-level responsibilities. A high degree of professionalism, discretion, and prompt responsiveness is essential.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the President and Chief of Staff, including calendar management and scheduling meetings.
• Communication Management: Act as a primary point of contact for internal and external stakeholders.
• Meeting Coordination: Organize and manage meetings, including preparing agendas and taking minutes.
• Travel & Logistics Management: Plan, book, and manage all travel itineraries and logistics for the President.
• Document Management: Prepare and proofread documents, ensuring they are well-organized and accessible.
• Project Management Support: Assist with organizing events and supporting new initiatives.
• Confidentiality & Discretion: Handle sensitive information with care.
• General Administrative Tasks: Provide day-to-day office support and coordinate the President’s daily schedule.
• Special Projects and Strategic Support: Collaborate with Chief of Staff to execute special tasks and projects.

Required Skills and Qualifications:

• Minimum of 5 years of experience as an executive assistant.
• Bachelor’s degree in business administration or related field.
• Excellent written and verbal communication skills in English and Arabic.
• Exceptional organizational and time-management skills.
• Strong knowledge of Microsoft Office Suite and familiarity with project management tools.
• Strong interpersonal skills.
• Ability to adapt to a fast-paced environment.

Working Environment: Fast-paced and dynamic work environment with opportunities to interact with senior leadership.

About the Job:
The Executive Assistant (on-site) at Trellix provides high-level administrative support to senior executives. This role is critical in ensuring effective organization and coordination of various tasks, including meeting management, travel planning, and communication.

Role Overview:
- Provide comprehensive administrative support to executives by managing calendars, preparing reports, and ensuring confidentiality.
- Act as the primary point of contact for internal and external stakeholders.
- Organize complex travel itineraries and coordinate logistics for meetings and corporate events.

Responsibilities:

• Manage and coordinate complex schedules for executives, emphasizing priority tasks.
• Serve as the first point of contact between executives and stakeholders, handling sensitive information with discretion.
• Organize extensive travel arrangements, ensuring efficiency and cost-effectiveness.
• Plan and execute executive meetings and corporate events, showcasing strong organizational skills.
• Maintain accurate records and assist in ad-hoc projects as needed.

About You:
- Fluent in both English and Arabic, with strong written and verbal communication skills.
- 5-10 years of experience as an Executive Assistant in a technology-focused multinational environment.
- Proven ability to manage multiple priorities with attention to detail.
- Strong project management skills and proficiency in Microsoft Office Suite.

Work Environment:
- Flexibility to accommodate different time zones.
- Primarily in-office work with occasional regional travel.

Company Benefits:
At Trellix, we foster a dynamic and inclusive work environment offering competitive benefits, such as retirement plans, medical coverage, and paid time off. We are committed to workplace equality and uphold a strict policy against discrimination of any form.