Executive Assistant📣 Job Ad

About the Job:
The Executive Assistant (on-site) at Trellix provides high-level administrative support to senior executives. This role is critical in ensuring effective organization and coordination of various tasks, including meeting management, travel planning, and communication.

Role Overview:
- Provide comprehensive administrative support to executives by managing calendars, preparing reports, and ensuring confidentiality.
- Act as the primary point of contact for internal and external stakeholders.
- Organize complex travel itineraries and coordinate logistics for meetings and corporate events.

Responsibilities:

• Manage and coordinate complex schedules for executives, emphasizing priority tasks.
• Serve as the first point of contact between executives and stakeholders, handling sensitive information with discretion.
• Organize extensive travel arrangements, ensuring efficiency and cost-effectiveness.
• Plan and execute executive meetings and corporate events, showcasing strong organizational skills.
• Maintain accurate records and assist in ad-hoc projects as needed.

About You:
- Fluent in both English and Arabic, with strong written and verbal communication skills.
- 5-10 years of experience as an Executive Assistant in a technology-focused multinational environment.
- Proven ability to manage multiple priorities with attention to detail.
- Strong project management skills and proficiency in Microsoft Office Suite.

Work Environment:
- Flexibility to accommodate different time zones.
- Primarily in-office work with occasional regional travel.

Company Benefits:
At Trellix, we foster a dynamic and inclusive work environment offering competitive benefits, such as retirement plans, medical coverage, and paid time off. We are committed to workplace equality and uphold a strict policy against discrimination of any form.

About the Role:
Gleeds, a leading global property and construction consultancy, is seeking an experienced and enthusiastic Executive Assistant to join our team in Riyadh, Saudi Arabia. This position offers an exciting opportunity to support our directors and be an integral part of our professional environment.

Key Responsibilities:

• Manage complex calendars, scheduling meetings, and coordinating appointments for directors.
• Prepare, review, and edit correspondence, reports, presentations, and executive-level documents.
• Organize board meetings, maintain meeting minutes, and action plans.
• Prioritize incoming communications, ensuring timely responses and follow-ups.
• Coordinate travel arrangements including flights, accommodations, and itineraries.
• Plan and support internal and external meetings, events, and executive briefings.
• Maintain confidential records and sensitive information with discretion.
• Serve as a liaison between executives and internal/external stakeholders.
• Track key projects, deadlines, and deliverables, providing reminders and status updates.
• Conduct research and prepare summaries or recommendations as needed.
• Support operational efficiency by identifying process improvements and assisting with special projects.

Experience and Skills:

• 5+ years experience as an Executive Assistant.
• Fluent in English and Arabic preferred.
• Proficiency in Microsoft Office applications.
• Exceptional organizational and time-management skills.
• Experience in a professional services organization.

Why Join Gleeds?
At Gleeds, we pride ourselves on our diverse and supportive culture, which empowers you to make a difference while connecting with brilliant people. We’re committed to employee welfare, career development and training. Become part of a global team that isn’t restricted by borders, and help us shape a better future together.