Executive Assistant📣 Job Ad

About the Role
The Group CEO Assistant will play a crucial role in supporting the CEO in various administrative and strategic tasks, ensuring smooth operations and effective communication within the organization.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Prepare reports and presentations for executive meetings.
• Coordinate communication between the CEO and other departments.
• Assist in project management and follow-up on action items.
• Handle confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration or related field.

Required Skills

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite.

Preferred Skills

• Experience in a similar role within a corporate environment.
• Familiarity with project management tools.

Join Maximus KSA as a Senior Executive Assistant!
We are seeking a highly experienced Senior Executive Assistant to provide professional, high-level support to a Senior Manager in Riyadh. This role requires a seasoned individual who can seamlessly manage professional matters, ensuring the smooth operation of the manager’s daily activities.

Key Responsibilities:

• Provide comprehensive executive-level support, including calendar management, correspondence, document preparation, and meeting coordination.
• Handle sensitive and confidential information with discretion and professionalism.
• Coordinate travel arrangements, itineraries, and logistics.
• Anticipate needs and proactively resolve issues to optimize the manager’s time and focus.
• Liaise with internal departments, government entities, and external stakeholders.
• Support in organizing corporate events.

Qualifications & Requirements:

• Minimum of 4+ years of experience as an Executive Assistant or Personal Assistant at a senior level, preferably within government or large organizations.
• Strong bilingual communication skills (Arabic and English, spoken and written).
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
• High level of discretion, integrity, and professionalism.
• Proficiency in Microsoft Office Suite and digital collaboration tools.

If you are a highly organized, resourceful, and discreet professional who thrives in fast-paced environments, we invite you to apply.

About the Job:
The Executive Assistant (on-site) at Trellix provides high-level administrative support to senior executives. This role is critical in ensuring effective organization and coordination of various tasks, including meeting management, travel planning, and communication.

Role Overview:
- Provide comprehensive administrative support to executives by managing calendars, preparing reports, and ensuring confidentiality.
- Act as the primary point of contact for internal and external stakeholders.
- Organize complex travel itineraries and coordinate logistics for meetings and corporate events.

Responsibilities:

• Manage and coordinate complex schedules for executives, emphasizing priority tasks.
• Serve as the first point of contact between executives and stakeholders, handling sensitive information with discretion.
• Organize extensive travel arrangements, ensuring efficiency and cost-effectiveness.
• Plan and execute executive meetings and corporate events, showcasing strong organizational skills.
• Maintain accurate records and assist in ad-hoc projects as needed.

About You:
- Fluent in both English and Arabic, with strong written and verbal communication skills.
- 5-10 years of experience as an Executive Assistant in a technology-focused multinational environment.
- Proven ability to manage multiple priorities with attention to detail.
- Strong project management skills and proficiency in Microsoft Office Suite.

Work Environment:
- Flexibility to accommodate different time zones.
- Primarily in-office work with occasional regional travel.

Company Benefits:
At Trellix, we foster a dynamic and inclusive work environment offering competitive benefits, such as retirement plans, medical coverage, and paid time off. We are committed to workplace equality and uphold a strict policy against discrimination of any form.