Lead Document Controller📣 Job Ad

About the Role

Parsons Corporation is seeking a Lead Document Controller to join its team in Riyadh, Saudi Arabia. This role is responsible for overseeing the complete document control function for a project, ensuring all documentation is accurately recorded, securely stored, and distributed to stakeholders in a timely manner. The position requires strong leadership, exceptional organizational skills, and a thorough understanding of advanced document management processes. The Lead Document Controller will play a key part in implementing best practices, ensuring compliance with industry standards, and driving process improvements to enhance project efficiency.

Key Responsibilities

• Serve as the primary document control job leader, providing technical guidance and support to junior Document Control Specialists.
• Review all work produced by the document control team to ensure timely and accurate results.
• Complete performance evaluations for document control staff under supervision.
• Implement robust document and data management solutions focusing on document control and records management best practices.
• Administer data and document management applications effectively.
• Process various document types through all required procedural steps in accordance with established procedures and guidelines.
• Ensure pre-established document control requirements, such as document numbering systems and signature requirements for approvals, are consistently met.
• Receive, track, and monitor documents using standard document management programs, registering documents, maintaining databases, and producing necessary logs, transmittals, and reports.
• Enter data and generate reports using standard office automation or department-specific computer applications.
• Initiate and respond to routine correspondence related to the area of responsibility.
• Stay current with department technologies, techniques, and services relevant to the area of responsibility.
• Collaborate with other staff members to develop and improve services.
• Respond effectively to a changing technology environment and participate in decision-making activities related to customer needs.
• Provide assistance to users in capturing and locating electronic information.
• Maintain an established data distribution system and schedule for the assigned project, adhering to client, project, department, and supplier requirements.
• Revise systems or schedules as required to ensure timely approvals and distribution of documents.
• Expedite the review, signature approval, and release of supplier and internally produced documents.
• Verify document retention requirements, arrange document cataloging, packing, and long-term storage or disposal of appropriate documents at project closeout.
• Manage the scheduled destruction of archived documents according to company and/or client guidelines, and provide assistance with document retrieval.
• Assist junior document control staff to ensure the effective implementation of project-specific procedures.
• Serve as the liaison between support groups, the home office, and field personnel.
• Interface effectively with internal and external organizational groups.
• Delegate and direct the work activities of the project document control team.
• Perform other duties commensurate with functional level and responsibilities.
• Contribute as a deadline-driven team player who works well with others.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• A minimum of 5 years of experience in document control or records management.
• At least 2-3 years of experience in a leadership or supervisory role within document control.
• Proven experience in managing document control systems and teams for large-scale projects or organizations.
• In-depth knowledge of document control procedures, standards, and regulations, including ISO and industry-specific standards.
• Strong organizational skills with the ability to manage large volumes of documents efficiently.
• Excellent attention to detail, ensuring the accuracy and completeness of all documents.
• Ability to lead and manage a team, ensuring productivity and compliance with project deadlines.
• Strong communication skills, both written and verbal, to facilitate effective communication with stakeholders at all levels.

Required Skills

• Document Control
• Records Management
• Leadership
• Organizational Skills
• Document Management Systems
• Experience with software such as Aconex, Procore, or SharePoint
• Knowledge of ISO Standards
• Attention to Detail
• Communication Skills
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Familiarity with project management and enterprise resource planning (ERP) software

Additional Information

• Job Title: Lead Document Controller
• Company: Parsons Corporation
• Location: Riyadh, Saudi Arabia
• Work Type: Full-time
• Experience Required: 5-10 years
• Desired Skills: Certification in document control (*, Certified Document Controller or ISO 9001) or records management; Strong knowledge of legal and regulatory document retention requirements.