Lead Document Controller📣 Job Ad
in Parsons Corporation
about 1 hour ago
about 1 hour agoShare
 | Contract Type | Full-time |
 | Workplace type | On-site |
 | Location | Riyadh |
About the Role
Parsons Corporation is seeking a Lead Document Controller to join its team in Riyadh, Saudi Arabia. This role is responsible for overseeing the complete document control function for a project, ensuring all documentation is accurately recorded, securely stored, and distributed to stakeholders in a timely manner. The position requires strong leadership, exceptional organizational skills, and a thorough understanding of advanced document management processes. The Lead Document Controller will play a key part in implementing best practices, ensuring compliance with industry standards, and driving process improvements to enhance project efficiency.
Key Responsibilities
- Serve as the primary document control job leader, providing technical guidance and support to junior Document Control Specialists.
- Review all work produced by the document control team to ensure timely and accurate results.
- Complete performance evaluations for document control staff under supervision.
- Implement robust document and data management solutions focusing on document control and records management best practices.
- Administer data and document management applications effectively.
- Process various document types through all required procedural steps in accordance with established procedures and guidelines.
- Ensure pre-established document control requirements, such as document numbering systems and signature requirements for approvals, are consistently met.
- Receive, track, and monitor documents using standard document management programs, registering documents, maintaining databases, and producing necessary logs, transmittals, and reports.
- Enter data and generate reports using standard office automation or department-specific computer applications.
- Initiate and respond to routine correspondence related to the area of responsibility.
- Stay current with department technologies, techniques, and services relevant to the area of responsibility.
- Collaborate with other staff members to develop and improve services.
- Respond effectively to a changing technology environment and participate in decision-making activities related to customer needs.
- Provide assistance to users in capturing and locating electronic information.
- Maintain an established data distribution system and schedule for the assigned project, adhering to client, project, department, and supplier requirements.
- Revise systems or schedules as required to ensure timely approvals and distribution of documents.
- Expedite the review, signature approval, and release of supplier and internally produced documents.
- Verify document retention requirements, arrange document cataloging, packing, and long-term storage or disposal of appropriate documents at project closeout.
- Manage the scheduled destruction of archived documents according to company and/or client guidelines, and provide assistance with document retrieval.
- Assist junior document control staff to ensure the effective implementation of project-specific procedures.
- Serve as the liaison between support groups, the home office, and field personnel.
- Interface effectively with internal and external organizational groups.
- Delegate and direct the work activities of the project document control team.
- Perform other duties commensurate with functional level and responsibilities.
- Contribute as a deadline-driven team player who works well with others.
Qualifications and Requirements
- Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
- A minimum of 5 years of experience in document control or records management.
- At least 2-3 years of experience in a leadership or supervisory role within document control.
- Proven experience in managing document control systems and teams for large-scale projects or organizations.
- In-depth knowledge of document control procedures, standards, and regulations, including ISO and industry-specific standards.
- Strong organizational skills with the ability to manage large volumes of documents efficiently.
- Excellent attention to detail, ensuring the accuracy and completeness of all documents.
- Ability to lead and manage a team, ensuring productivity and compliance with project deadlines.
- Strong communication skills, both written and verbal, to facilitate effective communication with stakeholders at all levels.
Required Skills
- Document Control
- Records Management
- Leadership
- Organizational Skills
- Document Management Systems
- Experience with software such as Aconex, Procore, or SharePoint
- Knowledge of ISO Standards
- Attention to Detail
- Communication Skills
- Proficiency in MS Office Suite (Word, Excel, Outlook)
- Familiarity with project management and enterprise resource planning (ERP) software
Additional Information
- Job Title: Lead Document Controller
- Company: Parsons Corporation
- Location: Riyadh, Saudi Arabia
- Work Type: Full-time
- Experience Required: 5-10 years
- Desired Skills: Certification in document control (*, Certified Document Controller or ISO 9001) or records management; Strong knowledge of legal and regulatory document retention requirements.
Requirements
- Requires 5-10 Years experience
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