Ministerial Roundtables Manager📣 Job Ad

About the Role

Talent Blueprint FZ LLC is seeking an experienced Ministerial Roundtables Manager for a contract position based in Riyadh. This role is central to the planning and execution of high-level ministerial engagements for a major international event.

Role Context and Objectives

The Ministerial Roundtables Manager will be responsible for the comprehensive planning and successful delivery of ministerial roundtable sessions. This involves close coordination with various internal and external stakeholders to ensure all protocol and executive-level requirements are met, facilitating productive discussions and seamless event execution.

Key Responsibilities

• Lead the end-to-end planning and execution of ministerial roundtable sessions.
• Coordinate with protocol, speaker management, operations, venue, and production teams for seamless delivery.
• Liaise with ministers' offices, senior government representatives, international organizations, and executive stakeholders.
• Manage session agendas, briefing materials, participant communications, seating plans, and logistics.
• Ensure all protocol requirements and executive-level standards are maintained throughout the planning and onsite delivery phases.
• Support moderators and speakers with session preparation and briefing materials.
• Identify potential risks and implement contingency plans to ensure successful execution.
• Oversee onsite delivery and coordinate cross-functional teams during the event.

Required Experience and Qualifications

• A minimum of 5-10 years of relevant experience is required.
• Demonstrated experience in managing executive-level conferences, government forums, international summits, or major events, with a specific focus on delivering ministerial meetings, executive roundtables, or high-level stakeholder engagements.
• A strong understanding of protocol and executive event management principles.
• Excellent stakeholder management and communication skills.
• Proven ability to manage multiple workstreams effectively in a fast-paced environment.
• Professional fluency in English is essential. Knowledge of Arabic is considered an advantage.

Work Arrangement

This is a contract position located in Riyadh.