Office Manager

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Position Summary
We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the daily administrative operations of our new office in Riyadh, Saudi Arabia. The ideal candidate will be responsible for maintaining a smooth and efficient work environment, managing office resources, supporting staff, and contributing to a positive workplace culture.

General Responsibilities

• Provide office leadership and administrative support to the team.
• Perform a wide variety of administrative support activities, which require the handling of business-sensitive and confidential information.
• Manage day-to-day office operations and ensure a well-organized and professional environment.
• Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping.
• In coordination with HR, manage employment contracts through the online portal, including management and maintenance of employee visas/work permits.
• Oversee monthly payroll process in coordination with HR and Finance.
• Supervise and support administrative staff and office reception as needed.
• Act as the primary point of contact for office vendors, service providers, and building management.
• Maintain and manage office budgets, expenses, and petty cash.
• Assist with onboarding new employees, including workstation setup and orientation.
• Organize company events, meetings, and team-building activities.
• Ensure compliance with health and safety regulations and company policies.
• Manage calendars, prepare reports, and support senior management with administrative tasks.
• Monitor office efficiency and implement improvements where necessary.

Skills And Experience

• Proven experience as an Office Manager, Administrative Manager, or a similar role.
• Fluent in both Arabic and English.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and other office management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving mindset with attention to detail.
• Willingness and ability to work a flexible schedule when necessary.
• Proven track record of demonstrating knowledge and understanding of compliance topics.

Education
A Bachelor's degree from an accredited university or college (or a high school diploma).

Valuing Different Backgrounds
LivaNova values equality and diversity, ensuring that our recruitment process is fair and free from unlawful discrimination. Our selection is driven by the demands for the role rather than biases.

A office manager with experience in the field of office management is required, who enjoys high leadership skills and the ability to work under pressure. The candidate will be responsible for managing the daily operations of the office and ensuring work flows efficiently and effectively.

Main tasks:
• Supervising all administrative and office work
• Organizing and managing correspondence and documents
• Coordinating meetings and appointments for senior management
• Managing the administrative work team and distributing tasks
• Preparing periodic administrative reports
• Monitoring the office operating budget
• Coordinating with other departments and stakeholders
• Ensuring compliance with institutional policies and procedures

A public relations specialist is required to work in a marketing agency, possessing outstanding communication skills and experience in public relations and media. He will be responsible for enhancing the institution's image and building strong relationships with clients and stakeholders, with the ability to manage media crises efficiently. The main tasks include:

• Developing and implementing public relations and institutional communication strategies
• Attracting clients
• Organizing conferences, media events, and institutional occasions
• Managing relationships with the media and coordinating press interviews
• Monitoring and analyzing media coverage and preparing periodic reports
• Contributing to managing the institution's social media accounts
• Developing relationships with strategic partners and stakeholders.