Office Manager📣 Job Ad

About Us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia.

The Role
BTG Pactual is seeking to hire an Office & Administration Manager based in Riyadh (Saudi Arabia). The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

• Administrative:
  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies.
  • Executive Support: Provide executive assistance, manage tasks, and handle communications.
  • Calendar and Meeting Management: Coordinate diaries and arrange meetings.
• Office Management:
  • Workspace Coordination: Maintain the office floor plan and coordinate office moves.
  • Reception Oversight: Support reception staff and manage schedules.
  • Office Maintenance & Safety: Oversee office maintenance and manage health and safety compliance.
  • Vendor & Expense Management: Maintain relationships with office vendors and manage operational expenses.
• Logistics:
  • Travel Arrangements: Coordinate travel bookings for executives.
  • Event Coordination: Arrange and manage company events.
  • Expense Management: Submit and track travel expenses and claims.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach.
• Multitasking: Ability to manage multiple tasks effectively.
• Attention to Detail: Strong focus on accuracy and detail.
• Organized: Highly organized with a systematic approach.
• Communication Skills: Excellent verbal and written communication.
• IT Proficiency: Strong proficiency in office software.
• Management Skills: Strong leadership and team management skills.

Our Offer
BTG Pactual is a global financial institution that offers a fantastic opportunity for you to grow, including a professional, international working environment, challenging career, competitive compensation package, and 25 working days vacation.