Office Manager📣 Job Ad

Join Elaf Group as a CEO Office Manager!
As a trusted extension of the CEO, your role will ensure focus, alignment, and disciplined execution across our organization. You will integrate executive administration, coordination, and governance oversight to enable operational excellence.

Key Responsibilities:

• Executive Office Administration & Logistics: Manage the CEO's complex calendar, oversee meeting management, and maintain strict document control.
• CEO Office Execution & Cross-Functional Coordination: Act as an operational extension of the CEO and coordinate alignment across executive teams.
• Business Analysis & Decision Support: Prepare structured executive briefs and decision materials.
• Hospitality & Portfolio Acumen: Understand dynamics within hospitality and portfolio management.
• Stakeholder & Executive Communication: Manage high-quality communications and maintain strong relationships across senior leadership.
• Board, Shareholder & Group Interface: Coordinate Board and committee materials, ensuring compliance with governance standards.
• Governance & Compliance: Uphold governance processes and handle confidential matters with integrity.

Experience Required: 5–10 years in executive support roles, with experience in hospitality or multi-unit environments preferred.

Education: Degree in Hospitality Management, Business Administration, or related fields.

Skills: Proficient in executive-level Microsoft Office tools, strong analytical skills, and excellent communication abilities.

About the Job
We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. As part of our team, you'll contribute to innovative and quality legal services that are shaped by high collaboration and a culture of excellence.

The Team
The Office Manager will be based in the Riyadh office and will oversee a team consisting of a Public Relations Officer (PRO), Government Relations Officer (GRO), and an Office Assistant/Driver.

The Role
The Office Manager will report directly to the Head of Office (Riyadh) and will be responsible for managing office operations, facilities, and budget. This role is pivotal in ensuring the delivery of high-quality support services and office facilities.

Key Responsibilities:

• Manage office operations, facilities, and supplier relationships.
• Oversee compliance with local legislation and health & safety requirements.
• Provide high-level administrative support to Riyadh Partners.
• Monitor office budgets and operational efficiency.
• Develop and manage direct reports for effective performance and training.

Skills Required:

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work under pressure with a flexible and pro-active approach.
• Experience in a matrix environment and proven ability to build relationships.

Diversity, Equity, and Inclusion
Norton Rose Fulbright is committed to creating a diverse and inclusive work environment where everyone can bring their whole selves to work. We encourage applications from individuals who can complement our existing teams.

About Us
Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia.

The Role
BTG Pactual is seeking to hire an Office & Administration Manager based in Riyadh (Saudi Arabia). The successful candidate will be responsible for administration, office management, and executive assistance.

Responsibilities

• Administrative:
  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies.
  • Executive Support: Provide executive assistance, manage tasks, and handle communications.
  • Calendar and Meeting Management: Coordinate diaries and arrange meetings.
• Office Management:
  • Workspace Coordination: Maintain the office floor plan and coordinate office moves.
  • Reception Oversight: Support reception staff and manage schedules.
  • Office Maintenance & Safety: Oversee office maintenance and manage health and safety compliance.
  • Vendor & Expense Management: Maintain relationships with office vendors and manage operational expenses.
• Logistics:
  • Travel Arrangements: Coordinate travel bookings for executives.
  • Event Coordination: Arrange and manage company events.
  • Expense Management: Submit and track travel expenses and claims.

Skills & Experience

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach.
• Multitasking: Ability to manage multiple tasks effectively.
• Attention to Detail: Strong focus on accuracy and detail.
• Organized: Highly organized with a systematic approach.
• Communication Skills: Excellent verbal and written communication.
• IT Proficiency: Strong proficiency in office software.
• Management Skills: Strong leadership and team management skills.

Our Offer
BTG Pactual is a global financial institution that offers a fantastic opportunity for you to grow, including a professional, international working environment, challenging career, competitive compensation package, and 25 working days vacation.