Office Manager📣 Job Ad

Join Eyad Reda Law Firm LLP as a Senior Office Manager!

We are seeking an experienced Senior Office Manager to oversee and manage the day-to-day operations of our office in Riyadh, Saudi Arabia. At Eyad Reda Law Firm LLP, we are dedicated to providing exceptional legal services and seeking an individual who can ensure a highly efficient, organized, and professional work environment.

Key Responsibilities:

• Oversee office operations, ensuring efficiency and organization.
• Coordinate meetings, appointments, and travel arrangements for the executive partner and staff.
• Assist in preparing reports, presentations, and documents with advanced skills.
• Serve as the primary contact for stakeholders, managing inquiries professionally.
• Maintain electronic and physical office records, ensuring confidentiality.
• Collaborate with administrative staff for seamless departmental operations.
• Manage correspondence and prepare meeting minutes with follow-up actions.
• Provide executive-level support to partners.

Requirements:

• Bachelor’s degree in business administration or related field (preferred).
• Proficient in English.
• Strong experience in managing executive communications and office operations.

Join Elaf Group as a CEO Office Manager!
As a trusted extension of the CEO, your role will ensure focus, alignment, and disciplined execution across our organization. You will integrate executive administration, coordination, and governance oversight to enable operational excellence.

Key Responsibilities:

• Executive Office Administration & Logistics: Manage the CEO's complex calendar, oversee meeting management, and maintain strict document control.
• CEO Office Execution & Cross-Functional Coordination: Act as an operational extension of the CEO and coordinate alignment across executive teams.
• Business Analysis & Decision Support: Prepare structured executive briefs and decision materials.
• Hospitality & Portfolio Acumen: Understand dynamics within hospitality and portfolio management.
• Stakeholder & Executive Communication: Manage high-quality communications and maintain strong relationships across senior leadership.
• Board, Shareholder & Group Interface: Coordinate Board and committee materials, ensuring compliance with governance standards.
• Governance & Compliance: Uphold governance processes and handle confidential matters with integrity.

Experience Required: 5–10 years in executive support roles, with experience in hospitality or multi-unit environments preferred.

Education: Degree in Hospitality Management, Business Administration, or related fields.

Skills: Proficient in executive-level Microsoft Office tools, strong analytical skills, and excellent communication abilities.

About the Job
We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. As part of our team, you'll contribute to innovative and quality legal services that are shaped by high collaboration and a culture of excellence.

The Team
The Office Manager will be based in the Riyadh office and will oversee a team consisting of a Public Relations Officer (PRO), Government Relations Officer (GRO), and an Office Assistant/Driver.

The Role
The Office Manager will report directly to the Head of Office (Riyadh) and will be responsible for managing office operations, facilities, and budget. This role is pivotal in ensuring the delivery of high-quality support services and office facilities.

Key Responsibilities:

• Manage office operations, facilities, and supplier relationships.
• Oversee compliance with local legislation and health & safety requirements.
• Provide high-level administrative support to Riyadh Partners.
• Monitor office budgets and operational efficiency.
• Develop and manage direct reports for effective performance and training.

Skills Required:

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work under pressure with a flexible and pro-active approach.
• Experience in a matrix environment and proven ability to build relationships.

Diversity, Equity, and Inclusion
Norton Rose Fulbright is committed to creating a diverse and inclusive work environment where everyone can bring their whole selves to work. We encourage applications from individuals who can complement our existing teams.