Office Manager📣 Job Ad

About Merak Capital and the Role

Merak Capital is seeking a dedicated and highly organized Office Manager to join its team in Riyadh. This full-time role requires 2-5 years of relevant experience and is central to ensuring both executive efficiency and smooth office operations. The position serves as a trusted partner, managing critical administrative functions for a Partner while overseeing the daily functioning of the office environment.

Role Overview

The Office Manager is responsible for providing high-level executive support and ensuring the efficient day-to-day management of the office. This dual function requires strong organizational capabilities, sound judgment, and discretion. The role involves coordinating across multiple stakeholders and maintaining a professional, productive environment in a fast-paced setting.

Key Responsibilities

• Provide high-level executive support to the Partner, managing professional and administrative priorities with discretion and efficiency.
• Manage the Partner's calendar, scheduling, travel arrangements, expense management, and meeting logistics to optimize time and productivity.
• Coordinate board meetings, investor meetings, internal committees, and external engagements, ensuring all materials and logistics are prepared in advance.
• Prepare meeting agendas, consolidate briefing materials, capture action items, and follow up with stakeholders to ensure timely execution of decisions.
• Draft and review presentations, correspondence, reports, investor communications, and internal memoranda to a high professional standard.
• Act as the primary point of contact and gatekeeper for the Partner's communications, prioritizing requests and managing inbound and outbound correspondence.
• Maintain organized and confidential records, documentation, and filing systems for executive and corporate matters.
• Oversee the day-to-day administration of the office, ensuring a professional, efficient, and well-organized working environment.
• Coordinate office operations, facilities, vendors, supplies, and administrative services, liaising with internal teams and external service providers as required.
• Support the planning and execution of company events, leadership meetings, and external conferences.
• Handle confidential and sensitive information with the highest degree of professionalism and integrity.

Required Qualifications and Experience

• Demonstrated ability to manage executive priorities while overseeing office operations in a dynamic environment, with 2-5 years of relevant experience.
• Proven capability to prepare polished presentations, reports, and executive correspondence.

Key Skills and Attributes

• Excellent organizational and time management skills, with the ability to prioritize multiple competing demands.
• High level of professionalism, discretion, integrity, and confidentiality.
• Strong interpersonal skills with the ability to coordinate effectively across all levels of the organization.
• Proactive, resourceful, and detail-oriented, with a continuous improvement mindset.

Location and Work Type

This is a full-time position based in Riyadh, Saudi Arabia. The role operates within a professional office environment, requiring consistent presence to manage daily operations and executive support functions effectively.