Secretary

• Provide full administrative and secretarial support to management and team members
• Manage and organize daily schedules, meetings, and appointments
• Handle incoming and outgoing correspondence (emails, phone calls, and documents)
• Prepare, format, and maintain reports, presentations, and official documents
• Maintain proper filing systems (digital and physical) for easy retrieval of records
• Coordinate with internal departments and external stakeholders as required
• Ensure confidentiality of sensitive company information at all times
• Assist in basic office management and follow-up on assigned tasks

• Excellent command of English (written and spoken)
• Minimum 1 -2 years of experience in secretarial or administrative roles
• Strong communication and organizational skills
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and work under pressure
• Residence close to the employer/location will be preferred
• Bachelor’s degree in Business Administration, Office Management, or a related field is a plus
• Fluency in English

• Assist the CEO in effective decision-making through well-organized support.
• Engage with various stakeholders to maintain smooth communication and coordination.
• Manage scheduling and travel arrangements efficiently.
• Prepare briefings and communications as required.

The role requires organizational skills, high communication, and the ability to manage time and work under pressure, to ensure the efficiency of administrative workflow.

Key tasks and responsibilities of the executive secretary:

• Managing the agenda: Organizing and coordinating daily appointments, meetings, and conferences for the executive director.
• Communication and correspondence: Handling emails and phone calls, and drafting outgoing and incoming correspondence.
• Document preparation: Preparing reports, meeting minutes, and presentations.
• Organizing meetings: Arranging internal and external meetings and preparing agendas.
• Travel management: Booking and coordinating travel and accommodation arrangements.
• Archiving: Organizing and preserving physical and electronic files and records.
• Dealing with visitors: Welcoming senior management visitors and organizing their meetings.
• Professional confidentiality: Maintaining the confidentiality of sensitive company information.

Required skills:

• Excellent communication and interpersonal skills.
• Time management and organization of multiple tasks.
• Proficiency in computer programs (Office Suite).
• Flexibility and accuracy in work.
• Send images of previous work in the field.