Administrative Assistant📣 Job Ad

About Devspring

DEVSPRING is a Saudi-based growth and execution partner specializing in medical conferences. The company collaborates with medical associations, healthcare institutions, universities, and sponsors to connect scientific ambition with commercial value. DEVSPRING manages the full conference journey, encompassing strategy, scientific programs, speaker operations, sponsorships, registration, marketing, on-site delivery, and post-event reporting. The focus is on building conference platforms that earn trust, create measurable value for all stakeholders, and improve with every edition.

The Administrative Assistant Role

Devspring is seeking an Administrative Assistant to join its team in Dammam, Eastern Region. This is a full-time, on-site position designed for individuals with 0-1 years of experience. The Administrative Assistant will play a key role in managing daily office operations, coordinating meetings, organizing documents, and providing essential support for conference-related planning activities.

Key Responsibilities

• Handle phone calls and inquiries efficiently.
• Coordinate internal and external communications to ensure smooth information flow.
• Assist with travel arrangements and logistical planning for various events.
• Prepare comprehensive reports, presentations, and meeting materials.
• Serve as a primary communication link between executives, internal teams, and external partners, ensuring timely information exchange and professional follow-up.

Qualifications and Experience

• Experience managing expense reports and basic financial tracking to support budgeting and reimbursement processes.
• Prior experience supporting executives, particularly in events or healthcare settings.
• Flexibility to provide support for conferences and events outside regular working hours when required.
• Ability to work effectively on-site in Dammam and collaborate with diverse teams and stakeholders.
• Previous experience in events, healthcare, or conference operations is considered beneficial.
• A relevant diploma or bachelor’s degree in business administration, office management, or a related field is preferred.

Work Environment

This position is based on-site in Dammam. The Administrative Assistant will operate within a dynamic environment, supporting the core functions of Devspring and contributing to the successful execution of medical conferences.

Application Information

Candidates who meet the specified qualifications and are seeking a full-time, on-site role in Dammam are encouraged to apply.