Administrative Assistant📣 Job Ad

About the Role

Matar Al-Baqami Holding is seeking a full-time Administrative Assistant to join its team in Dammam, Eastern Province. This position is designed for individuals with 0-1 years of experience who are prepared to provide essential administrative and clerical support to ensure the smooth and efficient operation of the office.

Role Purpose

The Administrative Assistant plays a central role in managing the daily administrative functions of the office. This includes maintaining accurate records, coordinating various office activities, and providing direct support to different departments within the organization as required to facilitate their operations.

Key Responsibilities

• Perform general administrative and clerical duties, including filing, photocopying, scanning, and document management.
• Maintain and update company records, files, and databases accurately.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Coordinate meetings, appointments, and conference room bookings.
• Prepare reports, letters, memos, and other business documents.
• Assist in travel arrangements, accommodation bookings, and transportation coordination when necessary.
• Monitor office supplies inventory and coordinate replenishment orders.
• Support onboarding activities for new employees and maintain personnel records.
• Assist with document collection, tracking, and submission to internal departments and external parties.
• Maintain strict confidentiality of company information and records.
• Perform any other administrative duties assigned by management.

Qualifications and Experience

• A minimum of 0-1 years of experience in an administrative or clerical support role.
• Demonstrated ability to manage multiple tasks and prioritize effectively.
• Proficiency in office software and administrative tools.

Required Skills

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion and ability to handle confidential information appropriately.

Work Location

This full-time position is based in Dammam, Eastern Province, offering a stable environment for professional growth within Matar Al-Baqami Holding.