Executive Secretary

About the Company and Role

TalentHive is recruiting on behalf of a well-established Saudi business group with over 40 years of operations in construction, industrial services, heavy equipment, transportation, and logistics. The organization is seeking an Executive Secretary to provide direct support to the General Manager in Dammam, Eastern Region. This is a full-time position for candidates with 2-5 years of experience.

Role Overview

The Executive Secretary will provide comprehensive executive and administrative support to the General Manager. This role requires a highly organized and proactive individual who can ensure the smooth and efficient operation of executive functions within a corporate environment.

Key Responsibilities

• Provide comprehensive executive and administrative support to the General Manager.
• Manage executive calendars, appointments, meetings, and daily schedules.
• Coordinate meetings and communications with senior management, internal departments, and external stakeholders.
• Prepare and manage professional correspondence, reports, presentations, and business documentation.
• Organize management meetings, prepare agendas, record minutes, and follow up on action points.
• Manage incoming communications, prioritize requests, and ensure timely responses.
• Maintain confidential records, sensitive information, and executive correspondence.
• Coordinate administrative activities and ensure the efficient operation of the General Manager's office.
• Proactively anticipate administrative requirements and support the timely completion of management priorities.

Qualifications and Experience

• 2-5 years of experience as an Executive Secretary or in a similar administrative support role.
• Demonstrated ability to manage executive calendars and coordinate complex schedules.
• Proficiency in preparing professional business documentation and correspondence.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Work Environment and Opportunities

This role offers direct exposure to senior leadership and executive-level business operations within an established Saudi organization. The work environment is professional, collaborative, and supportive, providing opportunities for long-term career stability and professional development within a diversified business group.