Secretary

Main Responsibilities and Duties: First: Administrative and Secretarial Support (in English and Arabic): 1. Organizing the schedule and managing the daily calendar for the responsible manager. 2. Arranging and organizing meetings with local and international parties, preparing the agenda and necessary documents, and taking minutes of meetings in English or Arabic depending on the language of the meeting. 3. Welcoming visitors and foreign and local delegations and directing them professionally and appropriately. 4. Answering phone calls in both Arabic and English, directing them to the relevant department, and accurately recording messages. 5. Booking travel and hotel tickets internationally and locally for administrative and technical staff. 6. Preparing and editing letters, correspondence, reports, and official emails in both Arabic and English accurately and professionally. Second: Document and Archive Management: 1. Receiving, classifying, archiving, and storing all project-related documents that may be in English (such as international contracts, equipment catalogs, foreign supplier correspondence). 2. Translating simple documents or coordinating with translators for more complex documents. Third: International and Local Communication and Coordination: 1. Acting as a link between management and multinational teams at project sites. 2. Coordinating with clients, suppliers, and subcontractors in both English and Arabic. Educational Qualifications: - At least a diploma in office management, secretarial studies, or any related field. Experience: - At least 2-3 years of experience in secretarial or administrative work. - Priority will be given to those with previous experience in the contracting or engineering companies or construction sectors, especially in environments that require the use of English. Language and Technical Skills: - Proficiency in English (reading, writing, and speaking). - Advanced proficiency in using the Microsoft Office suite. - Good knowledge of electronic archiving systems. Personal Skills: - Excellent communication skills (oral and written): fluency and confidence in both Arabic and English. - Accuracy and organization and the ability to work in a team spirit. - Ability to work under pressure and maintain complete confidentiality. - Politeness and proper appearance when dealing with international and local personalities. Additional Features (Preferred Skills): - Practical experience in an environment that requires the use of English on a daily basis.