Administrative Assistant

About Basamh Group

Basamh Group is a consumer-centric organization with over 75 years of experience, serving the MEA region. The group's operations include Basamh Trading Company (BTC) for retail distribution, Specialized Food Services (SFS) for HORECA, GoodyCo for marketing and brand building, and Thokoman Foods for manufacturing. Guided by values of true ownership, passion to grow, transparency, and family spirit, Basamh Group focuses on fostering long-term partnerships and contributing to community upliftment.

The Role: Administrative Assistant

Basamh Group is seeking an Administrative Assistant to provide high-level administrative and organizational support to the Managing Director and the executive team. This full-time position is based in Jeddah, Makkah, Saudi Arabia, and is crucial for ensuring smooth coordination, time efficiency, and effective communication among stakeholders. The role requires 0-1 years of experience.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, and scheduling, including prioritizing meetings, travel, and events.
• Coordinate schedules for other executive leaders to ensure alignment for cross-functional meetings and engagements.
• Organize and prepare materials for internal and external meetings, including agendas, presentations, minutes, and follow-ups.
• Serve as the primary point of contact for internal and external communications directed to the Managing Director, managing correspondence, emails, and calls with discretion.
• Handle complex travel arrangements, including flight bookings, accommodations, visa processing, and detailed itineraries for the Managing Director and occasionally for other executives.
• Support event planning and logistics for executive meetings, board sessions, and leadership offsites.
• Coordinate with various departments and executive assistants across the company to ensure smooth operations and communication flow.
• Perform general administrative tasks such as document archiving, data entry, supplies coordination, and ad-hoc requests.
• Take minutes of meetings, including Lead Team Meetings and Business Reviews, and distribute them subsequently.

Required Experience

• 0-1 years of experience in an administrative or similar support role.

Work Environment and Culture

Basamh Group is committed to fostering a culture of growth and innovation. The company supports continuous professional development through hands-on learning, comprehensive online resources, interactive training, and personalized coaching. The work environment is guided by a family spirit, ensuring that every individual feels valued, supported, and empowered to contribute to collective success and find fulfillment within the Basamh Group family.