Project Specialist📣 Job Ad

About the Role

Gentelle KSA is seeking a proactive and organized Project Specialist to join their team in Makkah, specifically supporting business development initiatives. This full-time position involves coordinating awarded projects and customer orders from handover through successful completion, ensuring efficient execution and client satisfaction. The role is crucial in enabling the Assistant Manager – Business Development to focus on strategic growth activities.

Role Context and Responsibilities

The Project Specialist acts as a central coordination point, liaising between customers, suppliers, procurement, logistics, operations, finance, and installation teams. This ensures seamless project delivery and professional customer communication. Key responsibilities include:

• Coordinating projects from handover to final completion.
• Liaising with Procurement, Operations, Logistics, Finance, and Installation Teams.
• Following up on quotations, orders, deliveries, installations, approvals, and project documentation.
• Maintaining project management systems, including CRM, Basecamp, Dropbox, and project trackers.
• Preparing weekly project status updates and management reports.
• Supporting customer communication, issue resolution, project handover, and closure processes.

Qualifications and Experience

Candidates should possess the following qualifications:

• A Bachelor’s degree in Business Administration, Project Management, Supply Chain Management, Operations Management, Engineering, or a related discipline.
• 3–5 years of experience in project coordination, commercial operations, procurement support, supply chain coordination, or customer service.
• Experience in Flooring, Interior Solutions, FF&E, Hospitality Projects, Construction Materials, or Fit-Out industries is considered an advantage.

Required Skills and Competencies

Successful candidates will demonstrate:

• Strong organizational and coordination abilities.
• Excellent communication and follow-up discipline.
• A customer-focused and solution-oriented mindset.
• Proficiency in Microsoft Excel, Outlook, PowerPoint, ERP systems, and reporting tools.
• The capacity to manage multiple projects concurrently.

Company and Location Information

Gentelle KSA, established in 2006, is a leading hospitality solutions partner providing a comprehensive portfolio of premium products. The company serves clients across Saudi Arabia, Sri Lanka, and the Maldives. This role is based in the Makkah region, covering cities such as Jeddah and Makkah.