Sales Operations Data Coordinator📣 Job Ad
| Contract Type | Full-time | |
| Workplace type | On-site | |
| Location | Jeddah |
About the Role
STADA RHQ – Saudi Arabia is looking for a Sales Operations Data Coordinator to join their team in Jeddah, Makkah. This full-time role is essential for providing accurate and timely administrative support, data management, and operations across key functions including portfolio management, business development, procurement, and SAP operations. The role aims to maintain vital business data, ensure system accuracy, support project tracking and launches, and enable efficient cross-functional operations, in line with STADA's core values.
This role represents an opportunity to develop core sales operations skills within a dynamic pharmaceutical environment. You will be a key contributor to the smooth running of regional operations, ensuring data integrity, and supporting strategic business initiatives.
Key Tasks and Responsibilities
- Maintain and update portfolio, business development information across all relevant platforms, including 1P!, Smartsheet, LDS, NLs, SharePoint, SAP, and other business systems.
- Ensure accurate and timely input, tracking, and reporting of project information, key milestones, launch plans, and portfolio status updates.
- Manage and maintain launch tracking tools, project dashboards, and portfolio reporting tools.
- Support the management and tracking of licensing opportunities, business development projects, contracts, and partner databases.
- Coordinate activities related to documentation, data collection, and administrative tasks for assessments, due diligence, launches, and commercial marketing projects.
- Ensure data integrity, consistency, and compliance across all portfolio and business development systems.
- Support material creation, expansion, and maintenance activities in SAP in coordination with cross-functional stakeholders.
- Act as a Purchase Order (PO) administrator in SAP across STADA KSA+ entities.
- Coordinate vendor creation and master data management to ensure timely setup and compliance with company requirements.
- Provide system support and coordination for Procure-to-Pay (P2P) processes.
- Maintain accurate records and ensure adherence to internal controls and governance requirements.
- Support compliance with procurement policies, including tendering processes and RFQs for suppliers outside approved vendor lists.
- Coordinate with Medical Affairs, Finance, and Procurement teams to ensure vendor compliance regarding contracts, payment terms, and payment processes.
- Monitor data quality and process adherence across all systems and designated workflows.
- Identify opportunities for process improvement, automation, and standardization to enhance operational efficiency.
- Prepare regular reports, dashboards, and performance trackers related to portfolio activities, launches, procurement, and business development projects.
- Monitor project timelines and key milestones, escalating delays or risks as necessary.
- Support management with accurate data and insights to facilitate decision-making.
- Collaborate with Commercial, Supply Chain, Finance, Regulatory, Medical Affairs, Quality, and Procurement teams to ensure seamless execution of business activities.
- Provide administrative and operational support for strategic projects and cross-functional initiatives.
- Support continuous improvement initiatives that enhance collaboration and operational effectiveness across STADA KSA+.
Qualifications and Requirements
- Bachelor's degree in Business Administration, Information Systems, Supply Chain, Finance, Pharmacy, or a related field.
- 1-3 years of experience in data management, project coordination, portfolio management support, procurement operations, or SAP management.
- Experience working with Enterprise Resource Planning (ERP) systems, preferably SAP.
- Strong proficiency in Microsoft Excel, PowerPoint, SharePoint, and data management tools.
- Experience with project tracking platforms such as Smartsheet is a plus.
Required Skills
- Data Management
- Project Coordination
- Portfolio Management Support
- Procurement Operations
- SAP Management
- Microsoft Excel
- Microsoft PowerPoint
- SharePoint
- Data Management Tools
- Smartsheet
- Strong attention to detail and data accuracy
- Analytical mindset and problem-solving ability
- Effective planning and organizational skills
- Ability to manage multiple priorities and deadlines
- Strong communication and coordination skills with stakeholders
- Continuous improvement and process-oriented mindset
- High level of integrity and compliance awareness
- Collaborative approach aligned with ONE STADA culture
Work Environment and Location
This is a full-time position at STADA RHQ – Saudi Arabia, based in Jeddah, Makkah, Saudi Arabia.
Requirements
- No experience required
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