Secretary📣 Job Ad

in Get Smart Medical Company

22 days ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Jeddah

Join Get Smart Medical Company as a Secretary!
We are seeking a dedicated and organized individual to support our team at our therapeutic center. This role is crucial for ensuring smooth operations and effective communication within our organization.

Key Responsibilities:

Organize appointments and meetings; schedule tasks efficiently.
Receive phone calls, respond to inquiries, and direct them to the appropriate personnel.
Prepare and draft correspondence and administrative reports.
Maintain and organize physical and electronic files and documents.
Welcoming visitors and directing them appropriately.
Monitor incoming and outgoing mail.
Coordinate meetings and take minutes if required.
Assist management in executing various office tasks.

Required Qualifications:

Minimum of a Bachelor's degree in Management or Secretarial studies.
Proficient in computer skills and Microsoft Office applications.
Previous secretarial experience is preferred.
Fluency in English, both spoken and written.

Desired Skills:

Excellent written and verbal communication skills.
Strong organizational and attention to detail abilities.
Professional appearance and demeanor.
Ability to work under pressure and manage time effectively.
Maintain confidentiality of information.

Requirements

Requires 2-5 Years experience

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Job Summary:

We are looking for an Executive Secretary who possesses high skills in organization and coordination, to support senior management in task follow-up, develop daily operations, and enhance communication between departments to achieve the highest levels of efficiency and achievement.

Responsibilities and Tasks:

* Follow up and organize the tasks of senior management and ensure their execution within the specified timelines.

* Coordinate meetings, prepare agendas, document minutes, and follow up on what has been agreed upon.

* Manage official correspondence, respond to inquiries, and arrange internal and external communications.

* Follow up and implement coordination tasks between departments to ensure smooth workflow and support internal collaboration.

* Contribute to developing and improving daily operations, and propose effective work mechanisms to raise productivity levels.

* Prepare periodic reports and submit them to senior management.

* Organize files and records and ensure easy access to them.

* Execute other related administrative tasks as needed.

Requirements and Qualifications:

* Own a car

* Previous experience in executive secretarial or similar roles.

* High skills in organization, time management, and multitasking.

* Strong ability to communicate and interact with various levels of employees.

* Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).

* Ability to solve problems and take the initiative in developing processes and improving procedures.

* Good level in English (preferred).

* High accuracy in follow-up and attention to detail.

2-5 years

Al Faisaliyah, Jeddah

about 2 months ago