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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationJeddah
Join our Dynamic Team as a Board Secretary!
At Omana'a | أمناء, we are looking for a dedicated Secretary to enhance the efficiency of our organizational activities. This role is central to supporting management through meticulous documentation and administrative processes.

Key Responsibilities:
  • Coordinate and schedule meetings via the Omana’a Platform.
  • Prepare meeting minutes and accurately document decisions and procedures.
  • Organize and maintain digital files and records.
  • Issue official notifications and correspondence electronically.
  • Follow up on administrative processes and provide support to management.
  • Assist in preparing reports, presentations, and official communications as needed.
  • Maintain confidentiality and handle sensitive information professionally.
  • Support the team in implementing workflow improvements and administrative best practices.

Qualifications:
  • Diploma or Bachelor’s degree in Administration or any related field.
  • Experience in secretarial or administrative support roles.
  • Proficiency in digital platforms and tools relevant to administrative work.
  • Strong organizational skills and high attention to detail in preparing meeting minutes and official correspondence.
  • Excellent communication skills, both written and verbal.
  • Ability to prioritize tasks and work efficiently.

Requirements

  • Requires 2-5 Years experience

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Job Summary:

We are looking for an Executive Secretary who possesses high skills in organization and coordination, to support senior management in task follow-up, develop daily operations, and enhance communication between departments to achieve the highest levels of efficiency and achievement.

Responsibilities and Tasks:

* Follow up and organize the tasks of senior management and ensure their execution within the specified timelines.

* Coordinate meetings, prepare agendas, document minutes, and follow up on what has been agreed upon.

* Manage official correspondence, respond to inquiries, and arrange internal and external communications.

* Follow up and implement coordination tasks between departments to ensure smooth workflow and support internal collaboration.

* Contribute to developing and improving daily operations, and propose effective work mechanisms to raise productivity levels.

* Prepare periodic reports and submit them to senior management.

* Organize files and records and ensure easy access to them.

* Execute other related administrative tasks as needed.

Requirements and Qualifications:

* Own a car 

* Previous experience in executive secretarial or similar roles.

* High skills in organization, time management, and multitasking.

* Strong ability to communicate and interact with various levels of employees.

* Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).

* Ability to solve problems and take the initiative in developing processes and improving procedures.

* Good level in English (preferred).

* High accuracy in follow-up and attention to detail.


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