Administrative Assistant📣 Job Ad

About the Role

KAUST is seeking a dedicated Admission Specialist to guide and support students in their pursuit of admissions to top international universities for both undergraduate and postgraduate programs. This role involves providing strategic advising, including CV enhancement and internship placement, to ensure students are competitive candidates for world-class institutions. The Admission Specialist will play a key part in empowering students to achieve their academic and career aspirations.

Key Responsibilities

• Guide students in selecting and applying to top international universities that align with their academic interests and career aspirations at both undergraduate and postgraduate levels.
• Provide comprehensive support throughout the application process, including reviewing and refining application materials and CVs.
• Suggest strategic internship locations and opportunities to strengthen a student's application and profile for competitive admissions.
• Deliver targeted workshops and presentations on international university admissions processes and requirements.
• Prepare students for university interviews and assist in navigating international visa requirements.
• Maintain up-to-date knowledge of admissions requirements and deadlines for elite international universities worldwide.
• Build and maintain professional relationships with admissions offices at partner and target international universities.
• Track student applications and admissions outcomes for international universities to evaluate program success.
• Contribute to program evaluation and continuous improvement efforts within the Academy.
• Assist in the planning and execution of Academy events and student activities.
• Represent the Academy at recruitment events and presentations to attract high caliber talent.
• Develop and maintain relationships with high schools and other educational institutions in Saudi Arabia.
• Assist in the development of marketing and outreach materials to promote student success initiatives.
• Perform other relative tasks as assigned.

Qualifications and Requirements

• Bachelor's degree in education, counseling, or a related field.
• A minimum of 5 years of experience in international student advising or university admissions.
• Proven experience working with high-achieving students.
• A strong understanding of international university admissions processes and requirements for both undergraduate and postgraduate tracks.
• Excellent communication, interpersonal, and advising skills tailored for mentoring young, high-achieving students.
• The ability to work independently and as part of a collaborative team.
• Strong organizational and time management skills to effectively handle multiple student profiles simultaneously.
• A commitment to supporting student success and academic excellence.
• Knowledge of the Saudi education system and national strategic priorities.

Required Skills

• International University Admissions Processes
• CV Enhancement
• Internship Placement
• Communication
• Interpersonal Skills
• Advising Skills
• Mentoring
• Teamwork
• Organizational Skills
• Time Management
• Knowledge of the Saudi Education System
• Understanding of National Strategic Priorities

Work Environment and Location

This is a full-time position based in Thuwal, Makkah, Saudi Arabia. The role requires 5-10 years of relevant experience.

About the Role

MOBCO Group is seeking an experienced Document Controller to join a significant Mega High-Rise Project located in Makkah, Saudi Arabia. This full-time position requires a professional with a minimum of 10 years of experience in document control within the construction industry. The role is critical for managing, controlling, tracking, and maintaining all project documentation to ensure accurate record-keeping and adherence to project and company standards. Candidates available for immediate joining will be prioritized.

Key Responsibilities

• Establish and maintain comprehensive document control procedures aligned with project and company requirements.
• Manage the full lifecycle of project documents, including receipt, registration, distribution, filing, tracking, and archiving.
• Maintain both electronic and hard-copy document management systems for efficient organization and accessibility.
• Control and monitor all drawings, technical submittals, Requests for Information (RFIs), method statements, reports, correspondence, and other project records.
• Ensure timely review, approval, and distribution of all project documents to relevant stakeholders.
• Maintain accurate document registers and enforce proper version control for all project documentation.
• Coordinate with consultants, clients, subcontractors, and internal departments regarding document submissions, approvals, and queries.
• Track overdue documents and follow up with responsible parties to ensure timely progress.
• Generate periodic document control reports and provide status updates to project management.
• Ensure strict compliance with project document control standards and quality management procedures.
• Support project teams by efficiently retrieving project records and historical documentation.
• Maintain the confidentiality and security of all sensitive project information.
• Utilize ERP and document management systems for accurate tracking, reporting, and overall management of project documentation.

Qualifications and Experience

• A minimum of 10 years of experience as a Document Controller specifically within the construction industry.
• Proven experience on high-rise, mega building, commercial, hospitality, or mixed-use projects is essential.
• Experience working with leading contractors in Saudi Arabia or the GCC region is highly preferred.
• A strong understanding of construction documentation workflows and project controls processes is required.
• Bachelor's Degree or Diploma in any discipline (Any Graduate).
• Certification in Document Control or Records Management is considered an advantage.

Required Skills

• Proficiency in ERP systems and advanced document management procedures.
• Expertise in establishing and implementing document control procedures and standards.
• Knowledge of quality management procedures.
• Ability to maintain confidentiality and security of sensitive information.
• Familiarity with construction documentation workflows and project controls processes.

Work Details

This is a full-time position based in Makkah, Saudi Arabia. The role is integral to a major construction project, requiring a dedicated professional to manage critical project documentation.

About the Role

KAUST is seeking a KGSP Student Operations Lead to manage the comprehensive financial operations, budgeting, and student information systems for the King Abdullah Scholarship Program (KGSP). This role ensures the accurate and timely processing of all student financial matters, including allowances, deductions, and reimbursements, while overseeing program budgets and reconciliation. The position serves as a key liaison to VPAA central operations, third-party vendors, and university partners, guaranteeing operational support for KGSP students. The KGSP Student Operations Lead is crucial for maintaining compliance, efficiency, and the integrity of financial processes and student data management within the program.

This role supports the strategic objectives of the KGSP program by ensuring robust financial management and efficient student data systems. The successful candidate will be responsible for enhancing operational processes, maintaining data integrity, and fostering strong relationships with internal and external stakeholders.

Key Responsibilities

• Process and manage all student financial matters, including monthly allowances, deductions, and reimbursements.
• Review and update KGSP location allowances based on student university locations and enrichment assignments.
• Handle all payments to third parties, including university tuition and insurance providers.
• Develop quarterly and annual program budgets and provide monthly "Actuals vs. Budget" reconciliation reports.
• Develop financial forecasts and models to support strategic planning and decision-making for program leadership.
• Manage the central student information system for data management, document storage, and communication.
• Generate all required programmatic reports, such as Critical Issues, Master Student Data, and Attendance reports, for management review.
• Act as the primary operational liaison between the KGSP program, VPAA central operations, and external vendors.
• Continuously review and improve financial and data management processes to enhance efficiency, accuracy, and the overall student experience.
• Ensure all program financial activities and student data management comply with KAUST policies and relevant regulations.

Qualifications and Requirements

• Master's degree in Business Administration, Finance, Accounting, Information Systems, or a related field.
• A Bachelor's degree in a relevant field combined with significant equivalent professional experience may be considered.
• Minimum of 5-10 years of relevant professional experience.

Required Skills

• Advanced financial acumen, including budget management, financial reconciliation, and forecasting.
• Proficiency in managing databases or student information systems with a strong focus on data integrity.
• Strong analytical skills to interpret complex financial and programmatic data and produce actionable reports.
• Exceptional attention to detail in handling financial transactions and data entry.
• Effective stakeholder management and professional communication skills with students, internal departments, and external university partners.
• Proactive problem-solving abilities to address financial discrepancies, system issues, and operational bottlenecks.
• A continuous improvement mindset to streamline and optimize program operations.
• Demonstrated experience in developing and managing complex budgets and financial reporting.
• Proven expertise in managing information systems, databases, or CRM platforms for data management and reporting.
• Experience handling confidential student and financial data with a high degree of integrity and discretion.

Work Environment

This is a full-time position based in Thuwal, Makkah, Saudi Arabia, with KAUST. Experience in a higher education or international program environment is highly desirable.