Executive Assistant - Group Executive📣 Job Ad
in Saudi German Health Careers Ksa
about 11 hours ago
| Contract Type | Full-time | |
| Workplace type | On-site | |
| Location | Makkah |
About the Role
Saudi German Health Careers KSA is seeking a highly organized and professional Executive Assistant to provide comprehensive administrative, organizational, and executive support to the Group Executive. This role ensures the efficient operation of the executive office and serves as a key liaison between executive leadership, hospital management teams, physicians, and external stakeholders. The ideal candidate will uphold the highest standards of professionalism, confidentiality, and discretion.
Key Responsibilities
- Manage the Group Executive's calendar, schedule appointments, coordinate meetings, and arrange travel logistics.
- Effectively manage and prioritize meeting requests to ensure optimal time management for the executive.
- Prepare agendas, presentations, reports, correspondence, and all necessary meeting materials.
- Draft professional communications, emails, and official documents on behalf of the executive.
- Screen and prioritize incoming calls, emails, and other requests directed to the executive office.
- Organize and facilitate executive meetings, medical leadership gatherings, board committee sessions, and strategic review meetings.
- Compile supporting documents for meetings, prepare agendas, and accurately record minutes.
- Track action items arising from meetings and ensure their timely completion by relevant stakeholders.
- Coordinate virtual and in-person meetings across multiple hospitals and diverse locations.
- Serve as the primary point of contact for internal and external stakeholders interacting with the executive.
- Facilitate communication with hospital CEOs, CMOs, Medical Directors, department heads, and physicians throughout the group.
- Cultivate and maintain strong working relationships with executive leadership teams and support functions.
- Maintain meticulously organized records, files, and confidential documentation.
- Monitor and track key projects, initiatives, and deadlines overseen by the executive.
- Assist in the preparation of executive dashboards, performance reports, and management presentations.
- Support the coordination of medical leadership initiatives and strategic healthcare projects.
Qualifications and Requirements
- Experience in a similar executive support role is required.
- 2-5 years of experience in an executive assistant or similar capacity.
Required Skills
- Proficiency in calendar management and scheduling.
- Strong capabilities in meeting coordination and logistics.
- Experience with travel arrangements.
- Skilled in presentation preparation.
- Adept at report preparation.
- Excellent correspondence drafting abilities.
- Demonstrated professional communication skills.
- Commitment to maintaining confidentiality and discretion.
- Effective stakeholder management.
- Proficient in record keeping and file management.
- Ability to track projects and deadlines.
- Experience in performance reporting.
Work Environment and Location
This is a full-time position. The role is based in Jeddah, Makkah, Saudi Arabia, supporting the Group Executive within the Saudi German Health network.
Requirements
- Requires 2-5 Years experience
Similar Jobs
You may also like
- Related Executive Assistant - Group Executive Opportunities
- Security Guard Jobs in Al Jubail
- General Accountant Jobs in Al Jubail
- Human Resources Clerk Jobs in Al Jubail
- Barista Jobs in Al Jubail
- Receptionist Jobs in Al Jubail
- Other Job Fields in Makkah
- Security Guard Jobs in Makkah
- Sales Representative Jobs in Makkah
- Marketing Specialist Jobs in Makkah
- General Accountant Jobs in Makkah
- Cost Engineer Jobs in Makkah
- Barista Jobs in Makkah
- Receptionist Jobs in Makkah
- Administrative Assistant Jobs in Makkah
- Host Jobs in Makkah
- Purchase Specialist Jobs in Makkah
- Explore Jobs Across Saudi Arabia
- Sales Engineer Jobs in Dhahran
- Sales Specialist Jobs in Buraydah
- Media Manager Jobs in Taif
- Sales Engineer Jobs in Al Khobar
- Business Development Supervisor Jobs in Riyadh
- Waiter Jobs in Al Khobar
- Sales Specialist Jobs in Dammam
- Ticket Clerk Jobs in Ar Rass
- Administrative Assistant Jobs in Medina
- Finishing Engineer Jobs in Riyadh
