Executive Assistant📣 Job Ad

About AVED and the Opportunity

AVED is seeking a dedicated and proactive Executive Assistant to provide comprehensive support to its executive management. This full-time role is based in Jeddah, Makkah, Saudi Arabia, and requires a professional who can manage a diverse range of administrative and operational tasks efficiently.

The Executive Assistant Role

The Executive Assistant will serve as a key support for executive leadership, handling both office-based duties and field assignments. The successful candidate will be instrumental in ensuring the smooth operation of executive functions, maintaining strict confidentiality, and demonstrating a high level of professionalism in all interactions and tasks.

Core Responsibilities

• Provide daily administrative support to executive management.
• Manage executive calendars, schedule appointments, coordinate meetings, and arrange travel logistics.
• Prepare and draft correspondence, reports, presentations, and accurate meeting minutes.
• Act as a liaison, coordinating with internal departments and external stakeholders on behalf of executives.
• Monitor and follow up on assigned tasks to ensure their timely and complete execution.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Assist in the organization of various meetings, corporate events, and executive visits.
• Undertake field assignments as necessary, including attending external meetings, visiting project sites, and coordinating with external parties.
• Maintain highly organized records and comprehensive documentation.
• Support executives with any additional administrative or operational tasks as assigned.

Required Qualifications and Experience

• Must be a Saudi national.
• A minimum of 5 to 10 years of experience in an Executive Assistant or similar support role.
• Demonstrated strong organizational skills and attention to detail.
• Excellent communication abilities, both written and verbal.
• Proven capability to manage multiple tasks and priorities effectively.
• High degree of professionalism, efficiency, and ability to maintain confidentiality.

Work Environment and Location

This is a full-time position based in Jeddah, Makkah. The role requires flexibility to work both within the office environment and to perform assignments on-site or in the field as operational needs dictate.

Application Process

Candidates who meet the specified requirements are encouraged to apply for this Executive Assistant position at AVED.