Executive Assistant📣 Job Ad

About the Executive Assistant Role

Binladin International Holding Group is seeking a dedicated Executive Assistant to provide comprehensive administrative support to senior leadership. This full-time position is based in Jeddah, Makkah, Saudi Arabia, and is integral to the efficient operation of executive functions within the organization.

Role Overview

The Executive Assistant plays a central role in managing executive schedules, facilitating communication, and overseeing office operations. This position requires a professional who can handle diverse administrative tasks with precision and discretion, acting as a key support for the leadership team and ensuring seamless daily workflow.

Key Responsibilities

• Manage the executive’s calendar, including scheduling meetings and coordinating appointments.
• Prepare meeting agendas, attend meetings, and accurately record minutes.
• Handle comprehensive travel arrangements, including flights, hotels, transportation, and detailed itineraries.
• Draft, review, and edit correspondence, presentations, and reports in both English and Arabic.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Coordinate with different departments to ensure timely follow-up and action on tasks assigned by the executive.
• Prepare briefing materials, summaries, and follow-up notes for the executive.
• Organize executive events, workshops, and high-level meetings.
• Process expense reports, purchase requisitions, and related administrative documents.
• Ensure the smooth daily operations of the Executive Office.

Required Skills and Attributes

• Exceptional organizational skills.
• High level of professionalism and discretion.
• Proven ability to maintain strict confidentiality.
• Capacity to manage multiple tasks with accuracy and efficiency.
• Strong communication skills, both written and verbal, in English and Arabic.

Qualifications and Experience

Candidates should possess 5 to 10 years of experience in an executive administrative support role, demonstrating a proven track record of effective support to senior leadership.

Work Setting

This is a full-time position within Binladin International Holding Group, located in Jeddah, Makkah, Saudi Arabia. The role involves working directly within the executive office environment, supporting senior leadership.