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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationMakkah
About the Job
The Executive Secretary provides high-level administrative and organizational support to the Chief Executive Officer (CEO), ensuring the efficient operation of the executive office. The role involves managing communications, coordinating schedules, preparing reports, and supporting key business initiatives while maintaining confidentiality and professionalism at all times.

Key Responsibilities:
  • Manage the CEO’s daily agenda, including scheduling meetings, travel arrangements, and appointments to ensure optimal time management.
  • Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence, calls, and inquiries with discretion.
  • Prepare, review, and edit reports, presentations, and official communications on behalf of the CEO.
  • Organize executive meetings, including board and leadership team sessions, and ensure accurate minutes, action tracking, and timely follow-ups.
  • Coordinate the flow of information across departments to support strategic and operational initiatives.
  • Handle confidential information with integrity, ensuring sensitive business and personnel matters are treated with the highest level of discretion.
  • Monitor and prioritize incoming requests, identifying urgent matters and ensuring prompt responses.
  • Support the CEO in managing special projects, corporate events, and key business reviews.
  • Liaise with external partners, clients, and government representatives to maintain a professional corporate image.
  • Maintain efficient digital and physical filing systems to ensure easy access and retrieval of executive documents.

Education:
Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience:
1–3 years of experience in executive support or administrative roles, preferably supporting C-level executives in a corporate environment.

Requirements

  • Requires 2-5 Years experience

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Here's the resulting JSON: { "originalTextLanguage": "English", "translatedText": "انضم إلى دحيل القابضة كأمين تنفيذي!

هل أنت أمين تنفيذي محترف ولديك خبرة تبحث عن إحداث تأثير كبير في منظمة تنمو؟ دحيل القابضة، ومقرها في جدة، المملكة العربية السعودية، تبحث عن مرشح مؤهل لتقديم الدعم الإداري والتنفيذي للإدارة العليا.

المسؤوليات:
  • تقديم الدعم الإداري والتنفيذي للإدارة العليا.
  • تنسيق وإدارة اجتماعات الرئيس التنفيذي ومواعيده وتقويمه.
  • تنسيق التواصل الداخلي والخارجي نيابة عن الرئيس التنفيذي.
  • إعداد التقارير، ورسائل الأعمال، والتواصل المهني.
  • الحفاظ على السجلات والملفات والمستندات بكفاءة.
  • تنظيم جداول السفر والمسارات.

المتطلبات:
  • حد أدنى 4 سنوات من الخبرة كأمين / أمين تنفيذي.
  • مهارات ممتازة في التواصل باللغة الإنجليزية (كتابةً وتحدثاً).
  • مهارات تنظيم قوية وإدارة الوقت.
  • إجادة برامج Microsoft Office والمراسلات التجارية.
  • القدرة على التعامل مع المعلومات السرية والعمل تحت الضغط.
  • سلوك احترافي وشخصية قادرة على التقديم.

إذا كنت تستوفي المتطلبات ومهتمًا بالانضمام إلى فريقنا، يرجى إرسال سيرتك الذاتية مع ذكر "أمين تنفيذي - جدة" في سطر الموضوع." }

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Key Responsibilities:
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  • Develop tailored proposals, credentials decks, and pitch presentations that position the agency as a trusted strategic partner.
  • Collaborate with the Strategy and Creative teams to craft bespoke marketing and branding solutions that align with client objectives.
  • Conduct market research to identify emerging trends, competitive positioning, and potential business verticals.
  • Represent the agency at industry events, conferences, and networking forums to build visibility and relationships.
  • Work closely with leadership to set and achieve revenue, profitability, and growth targets.
  • Maintain an active role in negotiating terms, closing deals, and onboarding new clients smoothly.

  • Client Partnership & Account Management: Serve as a strategic point of contact for select clients, ensuring satisfaction and alignment with business goals.
  • Translate client objectives into actionable plans, coordinating with internal teams for execution.
  • Identify upsell and cross-sell opportunities within existing accounts to expand revenue potential.
  • Oversee the delivery of key projects, ensuring quality standards, timelines, and budgets are met.
  • Lead periodic performance reviews and post-campaign evaluations, offering insights and recommendations for improvement.

  • Internal Collaboration & Reporting: Work closely with Strategy, Creative, and Content Directors to ensure client and prospect needs are met effectively.
  • Track and report on pipeline health, win/loss metrics, and revenue performance.
  • Contribute to continuous improvement of the agency’s business development process, tools, and practices.

Qualifications & Experience:
Minimum 5+ years of experience in business development or client partnerships within a marketing, branding, or creative services agency. Strong understanding of brand strategy, marketing activations, and integrated communications. Excellent communication, negotiation, and presentation skills.

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