Executive Secretary📣 Job Ad

Join Rotana Hotels as an Executive Secretary
We are currently seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Key Responsibilities:

• Provide executive secretarial and administrative support for the General Manager.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and documents as requested.
• Review incoming mail and prioritize it before forwarding to the General Manager.
• Maintain an updated calendar to facilitate appointment and meeting schedules.
• Organize travel and external business trips for the General Manager.
• Attend meetings, record minutes, and follow up on action items.

Skills Required:

• College diploma in secretarial training with relevant experience.
• Fluency in English (written and spoken).
• Computer literacy with typing skills of 60 wpm.
• Ability to deal with highly confidential matters.

About Rotana Hotels:
Since inception, Rotana has grown to be the region’s largest hospitality management company, managing over 100 properties throughout the Middle East, Africa, Eastern Europe, and Türkiye.

About the Job
The Executive Secretary provides high-level administrative and organizational support to the Chief Executive Officer (CEO), ensuring the efficient operation of the executive office. The role involves managing communications, coordinating schedules, preparing reports, and supporting key business initiatives while maintaining confidentiality and professionalism at all times.

Key Responsibilities:

• Manage the CEO’s daily agenda, including scheduling meetings, travel arrangements, and appointments to ensure optimal time management.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence, calls, and inquiries with discretion.
• Prepare, review, and edit reports, presentations, and official communications on behalf of the CEO.
• Organize executive meetings, including board and leadership team sessions, and ensure accurate minutes, action tracking, and timely follow-ups.
• Coordinate the flow of information across departments to support strategic and operational initiatives.
• Handle confidential information with integrity, ensuring sensitive business and personnel matters are treated with the highest level of discretion.
• Monitor and prioritize incoming requests, identifying urgent matters and ensuring prompt responses.
• Support the CEO in managing special projects, corporate events, and key business reviews.
• Liaise with external partners, clients, and government representatives to maintain a professional corporate image.
• Maintain efficient digital and physical filing systems to ensure easy access and retrieval of executive documents.

Education:
Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience:
1–3 years of experience in executive support or administrative roles, preferably supporting C-level executives in a corporate environment.

Position Overview
We are seeking a skilled Senior Financial Analyst to support statutory and management reporting, ensuring accuracy, timeliness and compliance. Reporting directly to the Financial Reporting & Compliance Section Head, this role plays a pivotal part in ensuring adherence to Saudi regulations, IFRS, and organizational financial policies while providing insightful analysis to guide business decisions.

Key Responsibilities

• Prepare timely and accurate financial reports in compliance with IFRS and Saudi accounting regulations.
• Preparation of group reporting packs.
• Ensure audit readiness by maintaining accurate records and documentation.
• Support internal and external audits, coordinating with Big Four firms.
• Maintain fixed asset registers, manage physical count and provide comprehensive financial reporting packages.
• Maintain and reconcile accruals and prepayment schedules, ensuring accuracy and completeness.
• Oversee reporting of borrowings, including interest expense calculations, covenant compliance monitoring, and disclosure requirements under IFRS.
• Collaborate with team members and other functions to complete financial reporting accurately and on time.
• Provide financial analysis and recommendations to support decision-making.

Process Improvement & Systems

• Identify opportunities to streamline financial processes and reporting.
• Utilize ERP systems and Excel for advanced analysis and reporting.
• Recommend improvements to financial systems and internal controls.

Qualifications & Experience

• Education: Bachelor’s degree in Accounting or Finance. Professional qualification (SOCPA, CPA, ACA, ACCA, or equivalent) is preferred.
• Experience: Minimum of 5 years of progressive finance experience in Saudi Arabia, with strong knowledge of local regulatory requirements.
• Technical Skills: Strong accounting foundation with expertise in IFRS and Saudi regulatory frameworks. Proficiency in ERP systems (SAP, CANIAS, Oracle, etc.), and advanced Excel.
• Soft Skills: Strategic thinker with keen attention to detail. Strong communication skills. Ability to influence senior stakeholders. Resilient under pressure with a proven track record of meeting deadlines.