Executive Secretary📣 Job Ad

About the Role

Meem Co. For Hotel Management and Operation, located in the vibrant city of Al Madinah Al Munawwarah, Al Madinah (Medina), is seeking a highly organized and proactive Executive Secretary. This full-time position offers an opportunity for a dedicated professional to provide crucial administrative support to senior management within a dynamic hotel environment.

Role Overview

The Executive Secretary will play a central role in ensuring the efficient and smooth daily operations of executive functions. This involves managing a diverse range of administrative tasks, acting as a key liaison, and handling sensitive information with the utmost discretion. The ideal candidate will be instrumental in supporting the leadership team and contributing to overall organizational efficiency.

Key Responsibilities

• Manage executives’ calendars, scheduling meetings, and coordinating appointments effectively.
• Prepare comprehensive reports, engaging presentations, and professional official correspondence.
• Coordinate both internal and external meetings, including logistics and agenda distribution.
• Accurately record meeting minutes and diligently follow up on all assigned action items to ensure timely completion.
• Handle confidential company and personal information with the highest level of professionalism and integrity.
• Organize and maintain robust document management and filing systems for efficient retrieval.
• Act as the primary point of contact, facilitating clear and timely communication between management and various departments.

Qualifications and Experience

Candidates interested in this Executive Secretary position should demonstrate the following:

• Proven experience as an Executive Secretary or in a similar high-level administrative support role.
• A minimum of 0-1 years of relevant professional experience, indicating a foundational understanding of executive support functions.

Work Setting

This is a full-time role based at our operations in Al Madinah Al Munawwarah, Al Madinah (Medina). The position requires a commitment to supporting senior leadership in a professional and dynamic environment.

Application Process

We invite qualified and enthusiastic candidates to submit their applications for this pivotal role within Meem Co. For Hotel Management and Operation.