Administrative Assistant

An administrative assistant is required to work in a leading company in the field of information technology in Riyadh. The job requires performing various administrative tasks including organizing appointments, managing correspondence, preparing reports, and archiving files and documents. The ideal candidate has strong organizational skills, proficiency in Microsoft Office and English (spoken/written), and the ability to work as part of a team in a dynamic environment.

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Supervising the daily and strategic activities of the organization, and ensuring that operational and financial goals are achieved in line with the company's vision and mission.

Tasks and Responsibilities:

✅ Developing and implementing strategic plans to achieve sustainable growth.
✅ Supervising the various departments of the company and ensuring their efficiency and effectiveness.
✅ Managing budgets and financial resources and controlling expenses to achieve profitability goals.
✅ Developing internal policies and procedures to ensure performance improvement and compliance with regulations.
✅ Representing the company before official entities, partners, and key clients.
✅ Preparing periodic reports for the board of directors or owners on performance and achievements.
✅ Leading and motivating teams to ensure high productivity and a positive work environment.

Qualifications and Requirements:

🔹 A university degree in management, business administration, or a related field (preferably with a graduate degree such as an MBA).
🔹 At least 810 years of practical experience in senior leadership positions.
🔹 High skills in strategic planning and change management.
🔹 Outstanding communication, negotiation, and decision-making abilities.
🔹 Strong familiarity with laws and regulations related to the industry/field.

Join Giza Arabia as an Admin Assistant!
We are seeking a dedicated and organized Admin Assistant to provide essential secretarial and administrative support to our team. In this role, you will play a crucial part in ensuring the smooth operation of our office while contributing to key projects across various sectors.

Key Responsibilities:

• Provide administrative support to the PM and/or Function by typing, preparing, and compiling reports and proposals.
• Develop and maintain an efficient filing system for the organization.
• Prepare and manage stationary requests to ensure regular availability.
• Follow-up on issued and pending invoices, expenses, advances, and communicate with the Finance Function for approval.
• Maintain and update contact lists for technical staff and facilitate transportation logistics to customer sites.
• Handle assigned call management duties and logistics for project team travels.
• Regularly submit reports and respond to client inquiries, ensuring effective communication with relevant personnel.
• Manage external communications, including sending/receiving faxes.

Personal Skills:

• Proficiency in MS Office with suitable typing speed.
• Excellent organizational, communication, and interpersonal skills.
• Strong analytical abilities and good relationship-building skills.
• Team player with a good command of English.

Qualifications:
- Bachelor’s degree in Engineering (Electrical, Renewable Energy, or a related field)
- Previous office experience or OSHA certificates are preferred.

About Giza Arabia:
Giza Arabia is dedicated to providing top-notch services in the IT sector, with a focus on telecoms, utilities, oil & gas, and government sectors.