Document Controller - Saudi National📣 Job Ad

About the Role

WSP in the Middle East is seeking a Saudi National to join its team in Riyadh, KSA, as a Document Controller. This role is essential for the effective management, organization, and maintenance of all project-related documentation, ensuring accuracy, accessibility, and adherence to company standards and client requirements. The Document Controller will play a key part in facilitating efficient document flow across project components and supporting the overall project lifecycle through robust document control practices.

Role Purpose and Context

The Document Controller will be responsible for managing and controlling the flow of all project documentation, including technical drawings, reports, specifications, and correspondence, across all project phases. This position is critical for maintaining organized and compliant project records, supporting project teams, and ensuring smooth information exchange with stakeholders. The role contributes to the successful execution of projects by upholding high standards of document management.

Key Responsibilities

• Manage and control the flow of documentation, including technical drawings, reports, specifications, correspondence, and project records, across all phases of the project.
• Implement and maintain a structured Document Management System (DMS), both electronic and physical, in accordance with WSP’s IT policies and project requirements.
• Classify, register, and archive documents, ensuring proper version control, consistent file naming, and secure storage.
• Maintain accurate logs of incoming and outgoing documents using approved tracking systems or software such as Aconex, SharePoint, or Asite.
• Coordinate with internal teams, consultants, contractors, and external stakeholders to facilitate the submission, review, distribution, and approval of documents.
• Ensure all project documentation complies with WSP standards, quality procedures, and contractual obligations.
• Support audits by preparing documentation and ensuring records are complete, up-to-date, and audit-ready at all times.
• Train and support project team members on document control processes and the use of the DMS.
• Identify process improvements and contribute to the development of document control best practices across projects.

Qualifications and Experience

• A Bachelor's degree or diploma in Business Administration, Information Management, Engineering, or a related field.
• A minimum of 5 years of experience in a document control role within the construction, engineering, or consultancy sectors, preferably within the Middle East.
• Proficiency in using Document Management Systems such as Aconex, Asite, SharePoint, or similar platforms.
• Familiarity with international document control standards and ISO quality management systems.

Required Skills and Attributes

• Strong organizational and multitasking capabilities.
• Excellent communication skills.
• High attention to detail and a commitment to accuracy.
• Fluency in English, both written and spoken.
• Proficiency with Document Management Systems including Aconex, SharePoint, and Asite.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia. The role requires the candidate to be a Saudi National.