Document Controller📣 Job Ad

About the Document Controller Role

Marco is seeking a detail-oriented Document Controller to join our team in Riyadh, Saudi Arabia. This full-time position is essential for the accurate and efficient management of all project-related documentation, ensuring adherence to established procedures and standards.

Key Responsibilities

• Implement and maintain comprehensive document control processes and procedures for efficient document management.
• Develop and maintain the Document Management System (DMS) to ensure organized storage and retrieval of project documents.
• Manage the flow of all electronic and paper-based documents, ensuring timely processing and distribution.
• Ensure document management adheres to established procedures or standards, including numbering, formatting, issuance, review, dispatch, recording, and archiving.
• Maintain and manage both electronic and hard copy documents as required by project needs and company policies.
• Process incoming documentation, including registration in the DMS, internal distribution, and archiving.
• Process outgoing documentation, ensuring accurate transmission to clients and suppliers/third parties.
• Verify that controlled copies of the latest approved documents and drawings are distributed internally and externally.
• Ensure the control and coordination of all project documentation and data.
• Ensure all drawings and documentation are correctly identified, distributed, and filed/stored in an organized manner.
• Perform general document control activities such as photocopying, scanning, and analyzing supplier documents for compliance with project standards regarding numbering and overall document quality.
• Assist in the preparation, collation, and issuance of reports and registers as required by the project team.
• Ensure the consistent use of standardized forms and templates across all project documentation.
• Set up project folders and facilitate the project communication process through effective document management.
• Establish and maintain the Master Document Register in cooperation with the project team.
• Collate, produce, and submit QA Documentation for clients in accordance with project requirements.

Qualifications and Experience

• A Bachelor's degree or a relevant course in document management is required.
• A minimum of 7 years of relevant working experience in the Construction industry is essential.
• Proven experience in implementing and maintaining document control processes and systems.
• Experience in managing both electronic and paper-based document flows.
• Demonstrated ability to ensure document compliance with project standards and procedures.
• Experience in processing incoming and outgoing project documentation.
• Familiarity with distributing controlled copies of documents and drawings.
• Experience in controlling and coordinating project documentation and data.
• Proficiency in identifying, distributing, and filing/storing drawings and documentation.
• Experience in performing general document control activities, including scanning and quality analysis.
• Experience in assisting with the preparation and issuance of reports and registers.
• Experience in ensuring the use of standardized forms and templates.
• Experience in setting up project folders and facilitating project communication.
• Experience in establishing and maintaining a Master Document Register.
• Experience in collating and submitting QA Documentation for clients.

Required Skills

• Advanced user proficiency in MS-Office suite.
• Proficient user of Document Management Systems, specifically Aconex.
• Advanced user proficiency in Adobe Acrobat.
• Strong interpersonal and communication skills.
• Excellent planning and organizational abilities.

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 5-10 years of relevant experience.