Document Controller📣 Job Ad
in Marco
about 1 hour ago
| Contract Type | Full-time | |
| Workplace type | On-site | |
| Location | Riyadh |
About the Document Controller Role
Marco is seeking a detail-oriented Document Controller to join our team in Riyadh, Saudi Arabia. This full-time position is essential for the accurate and efficient management of all project-related documentation, ensuring adherence to established procedures and standards.
Key Responsibilities
- Implement and maintain comprehensive document control processes and procedures for efficient document management.
- Develop and maintain the Document Management System (DMS) to ensure organized storage and retrieval of project documents.
- Manage the flow of all electronic and paper-based documents, ensuring timely processing and distribution.
- Ensure document management adheres to established procedures or standards, including numbering, formatting, issuance, review, dispatch, recording, and archiving.
- Maintain and manage both electronic and hard copy documents as required by project needs and company policies.
- Process incoming documentation, including registration in the DMS, internal distribution, and archiving.
- Process outgoing documentation, ensuring accurate transmission to clients and suppliers/third parties.
- Verify that controlled copies of the latest approved documents and drawings are distributed internally and externally.
- Ensure the control and coordination of all project documentation and data.
- Ensure all drawings and documentation are correctly identified, distributed, and filed/stored in an organized manner.
- Perform general document control activities such as photocopying, scanning, and analyzing supplier documents for compliance with project standards regarding numbering and overall document quality.
- Assist in the preparation, collation, and issuance of reports and registers as required by the project team.
- Ensure the consistent use of standardized forms and templates across all project documentation.
- Set up project folders and facilitate the project communication process through effective document management.
- Establish and maintain the Master Document Register in cooperation with the project team.
- Collate, produce, and submit QA Documentation for clients in accordance with project requirements.
Qualifications and Experience
- A Bachelor's degree or a relevant course in document management is required.
- A minimum of 7 years of relevant working experience in the Construction industry is essential.
- Proven experience in implementing and maintaining document control processes and systems.
- Experience in managing both electronic and paper-based document flows.
- Demonstrated ability to ensure document compliance with project standards and procedures.
- Experience in processing incoming and outgoing project documentation.
- Familiarity with distributing controlled copies of documents and drawings.
- Experience in controlling and coordinating project documentation and data.
- Proficiency in identifying, distributing, and filing/storing drawings and documentation.
- Experience in performing general document control activities, including scanning and quality analysis.
- Experience in assisting with the preparation and issuance of reports and registers.
- Experience in ensuring the use of standardized forms and templates.
- Experience in setting up project folders and facilitating project communication.
- Experience in establishing and maintaining a Master Document Register.
- Experience in collating and submitting QA Documentation for clients.
Required Skills
- Advanced user proficiency in MS-Office suite.
- Proficient user of Document Management Systems, specifically Aconex.
- Advanced user proficiency in Adobe Acrobat.
- Strong interpersonal and communication skills.
- Excellent planning and organizational abilities.
Work Environment and Details
This is a full-time position based in Riyadh, Saudi Arabia. The role requires 5-10 years of relevant experience.
Requirements
- Requires 5-10 Years experience
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