Executive Assistant📣 Job Ad

About the Role

BARCLAYS is seeking an Executive Assistant to join a newly established team in Riyadh. This full-time position offers the opportunity to provide high-level administrative, organizational, and logistical support within a dynamic environment.

Role Context and Purpose

In this role, you will be responsible for providing proactive and comprehensive support to the CEO and Head of Investment Banking Saudi Arabia, as well as the wider Saudi team. The position requires exceptional attention to detail, discretion, and the ability to manage multiple priorities effectively in a fast-paced setting.

Key Responsibilities

• Manage complex diaries, coordinating and scheduling internal and external meetings across multiple time zones to ensure optimal time utilization.
• Arrange and oversee all travel logistics, including flights, visas, accommodation, and ground transportation, ensuring adherence to internal policies and approval processes.
• Facilitate internal and client meetings, ensuring all relevant details are updated in internal Barclays portals.
• Maintain and update client details in systems such as Outlook and internal Barclays portals.
• Support the organization of client events, conferences, and roadshows within Saudi Arabia and the wider MENA region, including managing registrations and logistics.
• Process and reconcile expense claims in a timely manner, maintaining accurate records and ensuring policy compliance.
• Act as a primary point of contact for coordinating logistics for visiting Senior Executives, managing queries with discretion and professionalism.
• Provide broader administrative support to the Saudi team, including onboarding new joiners, managing distribution lists, coordinating annual leave records, and supporting ad hoc projects.
• Handle a variety of day-to-day and ad hoc tasks and requests from the CEO and the team, ensuring timely follow-up and execution of urgent priorities.

Qualifications and Requirements

• Proven experience supporting senior executives in a large, matrixed organization.
• Strong organizational skills with the ability to prioritize, multitask, and meet tight deadlines.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling confidential information.
• Strong attention to detail and problem-solving abilities.
• Proficiency in both written and spoken English and Arabic.
• Previous experience as an Executive Assistant within the Financial Services industry.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).

Work Environment and Location

This is a full-time position based in Riyadh. Candidates may be assessed on critical skills relevant to the role, including risk and controls, change and transformation, business acumen, strategic thinking, and digital and technology, in addition to job-specific technical skills.