Executive Assistant📣 Job Ad

Overview
We are looking for a high-caliber Executive Assistant to the CEO to be based in Saudi Arabia. The ideal candidate will be a proactive, highly organized professional who thrives in dynamic environments and is capable of handling complex administrative and operational duties at the executive level.

Key Responsibilities:

• Provide comprehensive support to the CEO, including managing calendars, meetings, travel arrangements, and confidential correspondence.
• Act as a key liaison between the CEO and internal departments, external stakeholders, and partners.
• Coordinate across departments to ensure alignment with executive priorities and strategic objectives.
• Draft professional reports, presentations, and official communications.
• Prepare meeting agendas, take detailed minutes, and follow up on action points.
• Handle sensitive matters with a high level of confidentiality and professionalism.
• Understand organizational policies and procedures, and ensure their proper implementation to streamline daily operations and enhance workflow efficiency.
• Oversee departmental and individual KPIs, generate weekly performance reports, and conduct general evaluations for staff and department heads, tracking progress toward monthly and quarterly goals.
• Collaborate with internal teams to support the development and optimization of the organization’s ERP system, enhancing digital workflows and operational transparency.

Requirements:

• Native Arabic speaker with fluent English communication skills (written and spoken).
• Minimum 7 years of experience in executive or C-level support roles.
• Strong organizational, problem-solving, and multitasking skills.
• Ability to work independently, manage shifting priorities, and meet tight deadlines.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and modern communication tools.
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Preferred Qualities:

• Previous experience in fast-paced, multinational or regional companies.
• High attention to detail and strong interpersonal skills.
• Discretion, loyalty, and a strong sense of responsibility.

Join SEA Ventures Group as an Executive Assistant!
SEA Ventures Group is dedicated to accelerating the career and business success of entrepreneurs. Our mission is to develop highly skilled entrepreneurial leaders who contribute to a brighter, sustainable future for their countries. The company's focus is on nurturing innovation and leadership to create lasting positive impacts.

Role Overview:
This is a full-time on-site role where you will provide executive administrative assistance, manage expense reports, and offer executive support. Your daily tasks will include handling communication, scheduling meetings, and providing general administrative assistance to ensure smooth operations.

Key Responsibilities:

• Provide administrative assistance to executives.
• Manage and prepare expense reports.
• Handle communication and coordinate meetings.
• Ensure efficient office operations.

Qualifications:

• Experience in executive administrative assistance.
• Strong communication skills, both written and verbal.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks effectively.
• Bachelor's degree in Business Administration or a related field is a plus.
• Previous experience as an Executive Assistant is preferred.

Join Air Liquide as an Executive Assistant!
As an Executive Assistant at Air Liquide, you will provide vital administrative support to the VP and the Executive Team, enhancing effectiveness and efficiency in interactions with external partners and customers. Your role is integral to our mission of delivering high-quality services in a diverse range of industries and to numerous clients worldwide.

Key Responsibilities:

• Manage complex diary schedules for multiple stakeholders.
• Coordinate business travel arrangements including visa processing, bookings, and itineraries.
• Draft formal communications in both English and Arabic.
• Support senior management with expense claims and administrative tasks.
• Oversee event planning and logistics for internal meetings and activities.
• Issue purchase orders in our ERP and manage associated invoices.
• Ensure smooth governance document management and effective collaboration with other administrative personnel.

Qualifications:

• Higher Diploma in Business Administration or a related field.
• A minimum of 5 years of experience in an administrative role supporting senior stakeholders.
• Professional experience in industry or multinational corporations is preferred.
• Fluency in English is essential; knowledge of Arabic is an advantage.
• Strong organizational and time management skills with a detail-oriented approach.
• Proficient in Google Workspace tools with experience in creating and following up on POs.
• Ability to maintain discretion and confidentiality while managing conflicting demands.

Why Join Us?
At Air Liquide, we value diversity and inclusivity, believing it enhances our performance and fosters innovation. Join our team to be part of a global leader committed to sustainable development and where your contributions matter.