Executive Assistant

About the Role

FNRCO is seeking an Executive Assistant for the Cybersecurity & Digital Identity Business. This full-time position is based in Riyadh, Saudi Arabia, and requires 2-5 years of relevant experience. The role focuses on providing comprehensive administrative and legal support to the Director/GM, managing documentation, assignments, reporting, and KPI management.

Key Responsibilities

• Provide general administrative support to the Director/GM.
• Organize and maintain diaries, schedule appointments, and manage correspondence including emails, faxes, and post.
• Arrange travel and accommodation for the GM and team, and provide support for team documents, meetings, and travel arrangements as needed.
• Liaise with the internal legal team and other stakeholders to organize and process the signature of contracts and legal documents.
• Maintain records of legal documents and templates required for bids and projects.
• Prepare and submit applications on Saudi Government Portals (*, MISA, SBC, SENAI, MODON, FASAH, SABER, COC, LCGPA, NCEC, NAJIZ, MOE, CST) and follow up with relevant authorities.
• Produce documents, reports, and presentations, and draft, distribute, and follow up on meeting minutes and action plans.
• Work closely with Senior Management and liaise with various departments including Finance, Legal, HR, Marketing & Sales.
• Coordinate information flow within the company, relaying information between regional countries and divisions.
• Liaise with clients, consultants, business advisors, partners, and government establishments (Embassies, consulates, ministries).
• Coordinate internal and external events, seminars, and exhibitions, including organizing meetings, conference calls, and video conferences.
• Provide support to Senior Management in the Headquarters – France for visits, conference calls, and meetings.
• Support and coordinate marketing and communication tasks such as exhibitions, events, and conferences.
• Ensure adherence to corporate policies, procedures, ethical standards, and code of conduct, while maintaining global standards.
• Undertake other assignments as required by the General Manager's office, including regional travel for training.

Required Qualifications and Experience

• 2-5 years of work experience in a similar executive assistant role.
• Demonstrated experience with legal work.
• Proficiency with Microsoft Office software.
• Experience with Saudi Government portals (*, MISA, SBC, SENAI, MODON, FASAH, SABER, COC, LCGPA, NCEC, NAJIZ, MOE, CST).
• Knowledge of Power BI and SharePoint is preferred.

Skills and Attributes

• Efficient and organized with strong multi-tasking capabilities.
• Excellent communication skills, both written and verbal.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, involving close collaboration with senior management and various departments within FNRCO.