Executive Secretary📣 Job Ad

About the Role:
We are seeking a highly skilled Executive Secretary to provide comprehensive support to our executive team. The ideal candidate will be a proactive, organized, and professional individual with excellent communication skills and the ability to manage a dynamic, fast-paced environment. This role requires someone who can anticipate needs, manage priorities, and act as the right-hand person to the executive team.

Key Responsibilities:

• Manage and maintain executives’ schedules, appointments, and meetings efficiently.
• Prepare and organize meeting agendas, minutes, and follow-ups.
• Coordinate and communicate with clients, stakeholders, and team members professionally.
• Handle correspondence, emails, and phone calls with discretion and professionalism.
• Assist in project management, reports, and documentation as required.
• Plan and organize events, conferences, and internal meetings.
• Support executives in decision-making by providing relevant information and research.
• Maintain confidentiality and exercise discretion in handling sensitive information.

Requirements:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Fluency in English (both written and spoken); additional languages are a plus.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills; ability to interact with senior executives and clients.
• High level of professionalism, discretion, and charisma.
• Proficiency in Microsoft Office Suite and other office software.
• Ability to manage multiple tasks and priorities efficiently.
• Experience in meeting management and event coordination.

Preferred Skills:

• Strong problem-solving and decision-making abilities.
• Confidence in leading or supporting meetings.
• Ability to work independently and proactively.
• Experience in a fast-paced corporate environment.

What We Offer:

• Dynamic and professional work environment.
• Opportunities for career growth and skill development.
• Competitive salary and benefits.

Join Our Team!
We are seeking a highly organized and proactive Executive Secretary to join our dynamic team in Riyadh, Saudi Arabia. The successful candidate will play a crucial role in supporting the executive management team by providing comprehensive administrative assistance.

Responsibilities:

• Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Serve as a liaison between executives and other staff.
• Maintain and organize confidential files and records.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate office management activities.
• Handle incoming calls, emails, and correspondence.
• Support the organization of company events, meetings, and conferences.
• Continuously improve administrative processes.

Preferred Candidate:

• Proven experience as an executive secretary or in a similar administrative role.
• Exceptional organizational and time management skills.
• Strong interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to handle sensitive information with discretion.
• Fluency in English is required.
• A Bachelor’s degree in Business Administration or a related field is preferred.

This position requires a professional with exceptional communication skills and a keen attention to detail. If you thrive in a fast-paced environment and are committed to excellence in your work, we want to hear from you!

Executive Secretary to the General Manager

Join a leading law firm in Riyadh as an Executive Secretary to the General Manager. This role calls for a proactive individual who is capable of providing thorough administrative support.

Key Responsibilities:

• Assist the General Manager in daily administrative tasks.
• Manage communications and ensure smooth office operations.

Requirements:

• Minimum of 2 years of experience in secretarial or administrative support roles.
• Fluency in English, both spoken and written.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office applications.
• A high level of confidentiality, along with a professional appearance, effective communication skills, and a courteous demeanor.

Please send your CV to the provided email to apply.