Executive Secretary📣 Job Ad

About the Role
AS&H Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The Executive Secretary role is a key position that requires daily collaboration with the Office Manager, fee earners, and other team members.

Responsibilities

• Core Services:
  • Manage calendars and act as the main contact for internal and external communications.
  • Organize travel, including bookings, visas, and transportation.
  • Ensure timely entry and submission of time records and expenses.
  • Coordinate meetings and video conferences.
  • Draft emails, letters, and manage documents.
• Practice Support Services:
  • Coordinate client conflict checks and ensure compliance with engagement letters.
  • Organize client meetings and document archiving.
  • Manage document processing and assist with printing needs.

Qualifications

• University Degree.
• Fluent in English, Arabic speakers are desirable but not essential.

Key Attributes

• Excellent communication skills.
• Strong IT skills.
• Exceptional organizational skills and attention to detail.
• Ability to work autonomously and manage multiple tasks.
• Proactive and motivated to learn.

Join the Team as an Executive Secretary!
We are looking for a highly professional Executive Secretary to provide essential administrative and executive support to our senior management. This pivotal role ensures the smooth operation of the executive office, effective communication, and the confidential handling of all matters.

Key Responsibilities:

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare, review, and organize correspondence, reports, and executive documents.
• Draft professional letters, memos, and communications on behalf of management.
• Act as a key liaison between executive management, internal departments, and external stakeholders.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Maintain organized filing systems ensuring proper document control and confidentiality.
• Support executive office operations, logistics, and ad hoc management requests.

Key Requirements:

• Minimum 5–8 years of experience as an Executive Secretary or Senior Administrative Assistant.
• Proven experience supporting senior executives in a professional environment.
• Strong organizational, multitasking, and communication skills.
• High level of discretion and experience handling confidential information.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in Canva, Photoshop, or similar programs is a plus.
• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Professional training in executive assistance or document control is a plus.
• Excellent English communication skills (written and verbal).

Role Description
This full-time, on-site Executive Secretary role is based in Riyadh. The Executive Secretary will provide high-level administrative support, manage schedules and communications for executives, and handle company secretarial duties.
Responsibilities:

• Coordinating meetings.
• Preparing reports and correspondence.
• Maintaining records.
• Ensuring smooth office operations.
• Effectively communicating with clients and internal teams.
• Delivering exceptional customer service.

Qualifications:

• Clerical and Executive Administrative Assistance skills with a strong attention to detail and organizational abilities.
• Exceptional Communication skills, both written and verbal.
• Proven experience in Company Secretarial Work.
• Customer Service skills.
• Proficiency in office software and tools, such as Microsoft Office Suite.
• Ability to multitask and manage time effectively.
• Bachelor's degree in Business Administration or related field is a plus.
• Previous experience in a similar executive support role is preferred.
• Fluent in spoken and written English.