Executive Secretary📣 Job Ad

About Hashi Basha Holding Co.

Hashi Basha Holding Co. is seeking a dedicated and professional Executive Secretary to join its team in Riyadh, Saudi Arabia. This full-time position is crucial for providing high-level administrative and coordination support to the executive management, ensuring smooth operational flow and efficient communication within the organization.

Role Overview

The Executive Secretary will play a pivotal role in managing the daily administrative functions of senior leadership. This involves a broad range of tasks from scheduling and correspondence to project follow-up, all while maintaining strict confidentiality and professionalism. The successful candidate will be a proactive individual with exceptional organizational abilities and a strong commitment to supporting executive objectives.

Key Responsibilities

• Manage and organize appointments and meetings for senior management.
• Prepare agendas, coordinate meetings, and accurately record minutes.
• Follow up on the implementation of decisions and recommendations from meetings.
• Receive, organize, and archive incoming and outgoing correspondence.
• Prepare and draft letters, reports, and professional presentations.
• Coordinate and communicate effectively with internal departments and external parties.
• Organize and arrange travel, bookings, and official appointments.
• Maintain files and documents with confidentiality, accuracy, and ease of retrieval.
• Monitor email and respond to correspondence as directed by management.
• Prepare periodic reports and executive summaries for management review.
• Organize official visits and receive guests and VIP visitors.
• Follow up on executive management tasks and projects, ensuring their timely completion.
• Maintain the confidentiality of company and senior management information and data.
• Provide continuous administrative and coordination support to executive management.

Qualifications and Experience

• Bachelor's degree in Business Administration, Secretarial Studies, or an equivalent field.
• A minimum of 3 years of practical experience in executive secretarial roles.

Essential Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Fluency in English, both spoken and written.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proven ability to handle confidential information with utmost professionalism and discretion.

Application Process

Candidates who meet the above qualifications are encouraged to apply.