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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
Job Purpose
As the Executive Secretary for the Deputy Managing Director (DMD), you will play a vital role in providing high-level administrative and secretarial support, ensuring smooth communication and efficient workflow within the organization.

Key Accountability Areas
  • Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
  • Communication Liaison: Act as primary contact for stakeholders and draft correspondence.
  • Confidentiality: Handle sensitive information with discretion.
  • Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
  • Travel Arrangements: Arrange travel accommodations and itineraries.
  • Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
  • Task Prioritization: Prioritize tasks effectively to meet DMD's timelines.
  • Project Assistance: Assist with special projects and initiatives as assigned by the DMD.

Role Accountability
To excel in this role, candidates should have prior experience supporting senior management, possess strong organizational and communication skills, and proficiency in MS Office software. A Bachelor's degree is preferred, and candidates should demonstrate discretion and integrity with confidential information.

About alfanar
alfanar is a leading Saudi company with an international presence, engaged in manufacturing and trading a diverse portfolio of electrical products and solutions for various sectors, including renewable energy and infrastructure services. At alfanar, we believe in nurturing our employees and providing a proactive work environment to fuel their growth and pride in being part of our team.

Requirements

  • Requires 2-5 Years experience

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Executive Secretary

📣 Job Ad

DAR ENGINEERING

Full-time
Join Our Team as an Executive Secretary
We are seeking a highly experienced, organized, and dependable Executive Secretary with a minimum of 10 years of proven experience supporting senior leadership teams. This role is ideal for a seasoned professional who excels in managing complex executive schedules while ensuring smooth, high-level administrative operations.

Key Responsibilities:
  • Oversee and manage complex executive calendars, including scheduling meetings, appointments, and coordinating international and domestic travel.
  • Prepare, proofread, and edit high-level correspondence, executive reports, presentations, and other documentation with accuracy and discretion.
  • Plan, organize, and coordinate executive-level meetings, including developing agendas, taking minutes, and tracking follow-up actions.
  • Act as a liaison between executives and internal departments, external stakeholders, and high-profile partners.
  • Maintain organized filing systems and ensure the confidentiality and security of sensitive information.
  • Monitor and manage high-volume email communications and screen incoming calls with professionalism.
  • Provide executive support on strategic projects, initiatives, and operational tasks as needed.

Qualifications:
  • Minimum of 10 years of experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.
  • Bachelor’s degree in Business Administration or related field.
  • Exceptional organizational, multitasking, and prioritization abilities.
  • Excellent verbal and written communication skills with a strong command of business correspondence.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • High level of professionalism, integrity, and discretion when dealing with confidential matters.
  • Proactive and resourceful with the ability to work independently and manage time effectively.

What We Offer:
  • An opportunity to contribute to landmark projects in Saudi Arabia.
  • A collaborative, professional, and supportive work environment.
  • Competitive salary and comprehensive benefits package.
  • A strong organizational culture that values and recognizes employee contributions.
  • The chance to work with a leadership team that is passionate about excellence and continuous growth.

breifcase2-5 years

locationRiyadh

22 days ago